HomeMy WebLinkAbout03-07-2016 Council PacketWORK SESSION AGENDA
CITY OF LINO LAKES
Monday, March 7, 2016
CITY COUNCIL WORK SESSION
Community Room (not televised)
6:00 P.M.
1. American Legion Parking, Diane Hankee
2. Environmental Board Goals, Marty Asleson
3. Achieving Compliance through Education (ACE) Program Staffing, Sarah
Cotton and John Swenson
4. 35E Distribution Center Project, Michael Grochala
5. FEMA Floodplain Update, Michael Grochala
6. 2015 Overlay Project Update, Michael Grochala
7. Landscaping Plan for Civic Complex Island, Rick DeGardner
8. Updates on Boards/Commissions, Mayor & Councilmembers
9. Monthly Progress Report, Jeff Karlson
10. Review Regular Agenda
11. Adjourn
WS — Item 1
WORK SESSION STAFF REPORT
Work Session Item No. 1
Date: March 7, 2016
To: City Council
From: Diane Hankee
Re: American Legion Parking
Background
The American Legion would like to add parking at their club located at 7731 Lake Drive.
They currently have 35 regular stalls and 2 handicap stalls. Multiple options for
expanding their existing parking on site were considered back in 2011. The most that
could be gained was an additional 12 stalls. The American Legion is proposing a new
parking lot on the adjacent City owned land that would accommodate approximately 35
additional stalls. The site plan provided does not currently include provisions for
stormwater management.
The City owns three acres of commercial land adjacent to the American Legion. The
commercially zoned land is high in value. The assessed market value of the 1 acre parcel
nearest the Legion is $97,100 ($2.33/SF). The last purchase offer the city had on this
parcel was $277,000 ($6.35/SF) per acre. An appraisal of the land should be completed
to determine an actual value. The City property is currently used for community gardens.
If the Council desires to sell the land to the American Legion the next steps would be:
1. American Legion is to prepare a more detailed plan to determine the land area that
they will need.
2. City will obtain an appraisal and draft a Purchase Agreement.
3. American Legion process:
a. Submit a Land Use Application for the proposed parking lot
improvements.
b. Depending on the parcel size a Subdivision approval may be required.
Requested Council Direction
None. Discussion only.
Attachments
1. General Location Map
2. American Legion Parking Lot Sketch Plan
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WS — Item 2
WORK SESSION STAFF REPORT
Work Session Item No. 2
Date: March 7, 2016
To: City Council
From: Marty Asleson
Re: Consideration of Accepting 2016 Environmental Board Goals.
Background
Each year the Environmental Board sets goals as part of their work program. The Board
adopted 2016 goals at their January 27th meeting. The Environmental Board goals are
included in the attached resolution.
Requested Council Direction
Request the 2016 Environmental Board goals be placed on the Council Agenda for
consideration
Attachments
1. Environmental Board Goals 2016
Lino Lakes Environmental Board Goals 2016
1. Promoting Environmental Stewardship with the citizens of Lino Lakes, and conservation
opportunities by communicating environmental initiatives in the city using various means of
communication such as:
• Mailings.
• Multi -media including social media.
• School "enviro- shows", promotion in schools.
• Partnerships with our two watershed districts.
2. Participate in Earth Day (April 23rd, 2016)
3. Participate in Blue Heron Days (August 20, 2016)
4. Recycling/Partner with Anoka County Recycling Resource Solutions to:
• Utilize County Select Committee on Recycling (SCORE) and Local Recycling
Development Grant (LRDG) Funds to the maximum extent possible to increase our
recycling totals.
• Work with local participating businesses on mandated business recycling through
Anoka County and "Waste -Wise" staff.
• Partner with our neighborhood groups to educate and start pilot projects to recycle
organics.
• Increase our volunteer base.
• Increase services available to residents at the monthly Recycling Day event including
additional paper shredding, events, hard drive destruction and the Bridging program
and or other charity organizations.
• To meet or exceed our City recycling goal of 50 (1836 tons) percent or greater of our
municipal solid waste. Find innovative ways to promote and encourage recycling as
a city. Continue to look into ways for school facilities to reduce waste and increase
recycling, and continue to enhance recycling efforts through grants from Anoka
County Integrated Waste.
5. Cooperate with Rice Creek Watershed District and Vadnais Lakes Area Water Management
Organization, and city staff to promote development that renews, preserves, and restores
surface water, lakes, stream and wetlands through project review processes and public
education.
6. Monitor any activity in the AUAR as well as other proposed development areas, focusing on the
values that citizens of Lino Lakes have expressed in the 20/30 vision for our city and the unique
ecological aspects of our wetlands, lakes and streams and subsurface waters, vegetation and
wildlife populations.
7. Perform evaluation of past Environmental Board recommendations for development projects.
Review a sampling of a variety of projects by on-site visits, discussion with city staff, and
landowners, neighbors, on the outcomes of the board's recommendations. If necessary, submit
a summary of significant findings resulting from the review in writing to the Community
Development Director.
8. Support Conservation Development within the city through site review processes by
incorporating The Resources Management System Plan components of the City Comprehensive
Plan. The use of the planning documents within the Comprehensive Plan that enable
Conservation Development include:
• The Lino Lakes Handbook For Environmental Planning and Conservation
Development,
• The Minnesota Land Cover Classification System and Natural Resource Inventory for
Lino Lakes
• The Minnesota County Biologic Survey
• The Lino Lakes Assessment of Existing Ecological Conditions and Management
Opportunities
• The Lino Lakes Handbook For Environmental Planning and Conservation
Development
• The Minnesota DNR Regionally Significant Ecological Areas Assessment, Rare
Wildlife and Plant Models built by the City
• The Lino Lakes Parks, Natural Open Space/Greenways, and Trails System Plan,
• The I -35E Corridor Alternative Urban Area -wide Review (AUAR) assessment
• The Rice Creek Watershed District/Lino Lakes Resources Management Plan
• The Assessment of Development, Suitability and Natural Resources Conservation
Opportunities study,
• The City of Lino Lakes Local Surface Water Management Plan
9. Support the Community Garden site and continue the partnership with Park Department to
manage the Community Garden site.
10. Do an annual review/update in regards to the Lino Lakes EAB Implementation Plan. Offer
residents opportunities for tree purchasing and possibly tree treatment.
11. Continue to work on Wollan's Park Wetland bank to achieve wetland bank credits by the end of
the year 2019 and investigate new banking opportunities.
12. Continue to monitor the Heron rookery and water quality in the northern one third of Peltier
Lake and to support the protection of resources in that area. Update Council on these matters.
Recruit new volunteers to help with rookery maintenance and monitoring.
WS — Item 3
WORK SESSION STAFF REPORT
Work Session Item 3
Date: March 7, 2016
To: City Council
From: Sarah Cotton, Finance Director & John Swenson, Public Safety Director
Re: Achieving Compliance through Education (ACE) Program Staffing
Background
The ACE Program was started in June of 2010, with the goal of making roadways in Lino
Lakes safer. ACE provides individuals who receive a citation for a driving violation, or other
minor law or ordinance violation, the opportunity to take part in an educational program.
This program is administered through the Public Safety Department and is focused on the
violation which the citation was issued for. ACE is a voluntary alternative to going through
the court process or simply paying a fine. ACE is based on the premise that providing
violators with education on the importance of following the laws and ordinances will make
our community roadways safer.
Since July of 2015, there has been a marked increase in the number of ACE participants.
This increase coincides with the deployment of a grant funded traffic safety officer whose
time is dedicated to enhancing traffic safety through community education and enforcement.
Below is a table with a conservative forecast for ACE activity in 2016.
1 1
Month
1
ACE Inquires
ACE
Completions
January
102
76
February
104
76
March
42
54
April
82
96
May
93
79
June
169
138
July
189
144
August
106
84
September
78
89
October
101
77
November
107
71
December
122
100
Total
1,295
1084
The increase in the ACE program activity has exceeded the current staffing levels within the
Public Safety Department. As you can see from the table above, the number of ACE
inquiries exceeds the number of individuals that complete the ACE Program. On average, it
takes 24 minutes of staff time to determine if an individual qualifies for the program. It takes
a total of approximately 53 minutes of staff time to get one participant through the entire
ACE process. This equates to 1,041.45 staff hours to administer the ACE program in 2016.
This increased ACE activity has also increased revenues to the City's General Fund. The
adopted 2016 budget estimated ACE revenues of $65,000. The above forecast for 2016 is
projecting ACE revenues of $108,317, which represents an increase of $43,317 over the 2016
adopted budget.
Given the current staffing levels, the increased demands of the ACE program cannot be
absorbed.
Staff is seeking Council direction on three options for addressing the staffing shortage
created by the increase in ACE activity.
1. Limit participation in ACE to a level which can be accommodated by current staffing
levels.
2. Add one part-time (.5) CSO to administer the ACE program at the forecasted 2016
numbers. This would increase the Public Safety Department staffing by one part-time
CSO at a cost (salary & benefits) of $24,884.
3. Move the ACE Program to City Hall and hire one part-time (.5) Office Tech to
administer the program. This would increase the Administration Department staffing
by one part-time Office Tech at a cost (salary & benefits) of $31,096.
Attached to this staff report is a PowerPoint presentation that was provided to Council on
April 2, 2012. This will provide Council with information regarding a survey of ACE
participants that was conducted. Staff believes the ACE program is a valuable asset in our
efforts to make our community roadways safer, but the increase in service demand for ACE
cannot be absorbed at the current staffing level.
Attachments
Council Work Session 4/2/2012 — ACE Presentation
ACHIEVING COMPLIANCE
THROUGH EDUCATION
ACE
Lino Lakes City Council
Work Session
April 2, 2012
ACE
El The ACE program was created to serve as an
educational alternative to the standard traffic
violation citation.
El The primary goal of ACE is to make our
roadways SAFER!
ACE
E Process -Moving Violation
■ Traffic stop
■ Officer issues a citation and provides the cited driver with
citation instruction pamphlet.
■ Cited Driver completes online form or calls the police
department to determine ACE eligibility (participants
under 18 must be accompanied by parent).
■ Those eligible come to the PD and take part in
educational component and quiz.
■ Upon successful completion the Anoka County citation is
dismissed.
■ A record of the individual's participation in the ACE
Program is maintained in Anoka County Law
Enforcement Records System coded as a warning.
ACE
El The ACE program began in June of 2010.
El The PD conducted a survey in July 2011.
El All 470 ACE participants were asked to
complete the survey.
El The survey consisted of 15 questions.
0 113 participants completed the survey, which
was a response rate of 24%.
El The overall survey response was very positive.
ACE
El The ACE program was adequately explained
to me by the officer.
■ Strongly Agree 46
• Agree 49
• Neutral 13
• Disagree 3
■ Strongly Disagree 2
ACE
E The officer was courteous and helpful.
• Strongly Agree 52
• Agree 42
• Neutral 14
• Disagree 3
• Strongly Disagree 2
ACE
El The informational pamphlet was able to
answer my questions.
■ Strongly Agree 45
• Agree 58
• Neutral 9
■ Disagree 1
■ Strongly Disagree 0
ACE
E Scheduling the class was convenient.
• Strongly Agree 68
• Agree 37
• Neutral 4
• Disagree 4
• Strongly Disagree 0
ACE
El The front office staff was courteous and
helpful.
■ Strongly Agree 83
• Agree 27
• Neutral 3
■ Disagree 0
■ Strongly Disagree 0
ACE
El The ACE program changed my opinion of
police and traffic enforcement in a positive
way.
■ Strongly Agree 40
• Agree 46
• Neutral 22
• Disagree 3
■ Strongly Disagree 2
ACE
El The videos covered the specific violation I
was cited for.
■ Strongly Agree 29
• Agree 54
• Neutral 19
• Disagree 9
■ Strongly Disagree 2
ACE
E The videos were of proper length.
• Strongly Agree 46
• Agree 56
• Neutral 10
• Disagree 0
• Strongly Disagree 1
ACF
El I was made aware of additional violations I
wasn't aware of before taking the course.
• Strongly Agree 21
• Agree 47
• Neutral 27
• Disagree 12
• Strongly Disagree 4
ACE
El The decreased fee (from a standard citation)
made me think more about the violation and
less about the monetary penalty..
■ Strongly Agree 35
• Agree 44
• Neutral 22
• Disagree 7
■ Strongly Disagree 3
ACE
El If the State of Minnesota required a $75
increase in the ACE fee for a court surcharge,
I would still utilize the ACE program.
• Strongly Agree 16
• Agree 26
• Neutral 36
• Disagree 16
• Strongly Disagree 17
ACF
E ACE changed the way I drive.
• Strongly Agree 27
• Agree 57
• Neutral 16
• Disagree 8
• Strongly Disagree 3
ACE
El The ACE program was an educational
alternative compared to the penalties of a
standard citation.
■ Strongly Agree 64
• Agree 40
• Neutral 3
■ Disagree 3
■ Strongly Disagree 1
ACE
El I believe the ACE program is a positive
addition to the police department.
■ Strongly Agree 75
• Agree 33
• Neutral 2
■ Disagree 0
■ Strongly Disagree 1
ACE
El ACE Participants
■ 2010 - 224 Participants (program start in June 2010)
■ 2011 - 560 Participants
■ 2012 -146 Participants (thru March 30, 2012)
Questions
WS — Item 4
WORK SESSION STAFF REPORT
Work Session Item No. 4
Date: March 7, 2016
To: City Council
From: Michael Grochala, Community Development Director
Re: 35E Distribution Center Proposal
Background
Staff has been contacted regarding construction of a large industrial
warehousing/distribution facility along 35E. The facility would be approximately
460,000 square feet with a proposed value of 18 to 22 million dollars. The property is
zoned L -I, Light Industrial. Warehouse and distribution facilities are a permitted use in
this district.
The project will require the construction of 21St Avenue from Commerce Drive to Cedar
Street. The proposed project will likely require an amendment to the zoning ordinance to
allow for exterior storage of trailers. It is also anticipated that the applicant will request
financial assistance in the form of Tax Increment Financing.
Exterior Storage
The business is proposing have exterior parking areas for semi -trailers. Currently, the
zoning ordinance considers trailers as exterior storage. Open and Outdoor storage is
allowed as Conditional Use in the L -I District. The current requirements are as follows:
Section 1007.120 (9):
(e) Open and outdoor storage (not outdoor sales lots) as an accessory use
provided that:
1. The designated storage area shall comply with all building
setback requirements for the district. Outside storage is prohibited
between the principal structure and any public right-of-way.
2. The storage area is landscaped and screened from view of
adjacent uses and public rights-of-way via a fence and greenbelt planting
strip, in accordance with § 1007.043 (17)(f) of this Ordinance.
3. The entire storage area is fenced and secured in an
appropriate manner.
4. The storage area is blacktopped or concrete surfaced,
unless an alternative wear -resistant material is determined by the City
Engineer to be suitable to control dust and drainage and is specifically
approved by the City Council.
5. The storage area does not take up parking space or loading
space as required for conformity to this Ordinance and is not located in the
front yard.
6. The property shall not abut I -35W or I -35E.
7. The ratio of storage area to building footprint shall not
exceed 2.5:1.
8. All parking, loading and truck staging activities shall occur
on site. On -street parking and loading associated with the use is
prohibited.
9. Storage shall not include material considered hazardous
under Federal or State Environmental Law.
As noted above exterior storage is not allowed on property abutting 35E or 35W.
Staff discussed the possible consideration of an amendment that would allow for trailer
storage in these areas. Possible considerations may be to allow trailer storage as an
accessory use. The City could limit the location and number of trailers. Berming and
landscaping would be a requirement as well.
The Planning & Zoning Board discussed the issue at its February 2016 meeting and
indicated support for amending the zoning ordinance to accommodate the trailer storage.
Tax Increment Financing (TIF)
TIF is a financing tool frequently used for economic development purposes. In simple
terms TIF is a funding mechanism that uses the increased taxes paid by development
(increment) to offset project development costs. It is often used to fund public
improvements, write down land costs, or fund site development costs.
The developer is reviewing project development costs and preparing an application for
City review. At this time staff is interested in have a general discussion on the topic.
Consideration of a Tax Increment Financing package will be based on both City TIF
policy and our Business Subsidy requirements. EDAC will be discussion the proposal at
its March 3, 2016 meeting.
No formal application has been received at this time.
Requested Council Direction
None. Discussion only.
Attachments
1. Distribution Facility Concept Plan
2. TIF Explanation Handout
3. Lino Lakes TIF policy
4. Business Subsidy Criteria
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PROPERTIES
3500 American Blvd. W.
Suite 75
Bloomin ton, MN 55431
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11/2/15 PRELIMINARY
SITE PLAN
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HOUSE RESEARCH
Short Subjects
Joel Michael Updated: October 2010
Tax Increment Financing
What is TIF? Tax increment financing (TIF) uses the increased property taxes that a new real
estate development generates to finance costs of the development. In
Minnesota, TIF is used for two basic purposes:
• To induce or cause a development or redevelopment that otherwise would
not occur—e.g., to convince a developer to build an office building, retail,
industrial, or housing development that otherwise would not be constructed.
To do so, the increased property taxes are used to pay for costs (e.g., land
acquisition or site preparation) that the developer would normally pay.
• To finance public infrastructure (streets, sewer, water, or parking facilities)
that are related to the development. In some cases, the developer would be
required to pay for this infrastructure through special assessments or other
charges. In other cases, all taxpayers would pay through general city taxes.
How does TIF When a new TIF district is created, the county auditor certifies (1) the current
work? net tax capacity (i.e., property tax base) of the TIF district and (2) the local
property tax rates. As the net tax capacity of the district increases, the property
taxes (i.e., the "tax increment") paid by this increase in value is dedicated and
paid to the development authority. The tax increment is limited to the tax
derived from the certified tax rate. Increases in value that generate increment
may be caused by construction of the development or by general inflation in
property values. The authority uses the increment to pay qualifying costs (e.g.,
land acquisition, site preparation, and public infrastructure) that it has incurred
for the TIF project.
How is TIF used to There is a mismatch between when most TIF costs must be paid—at the
pay "upfront" beginning of a development—and when increments are received—after the
development costs? development is built and begins paying higher property taxes. Three basic
financing techniques are used to finance these upfront costs:
• Bonds. The authority or municipality (city or county) may issue its bonds to
pay these upfront costs and use increment to pay the bonds back. Often,
extra bonds are issued to pay interest on the bonds ("capitalizing" interest)
until increments begin to be received.
• Interfund loans. In some cases, the authority or city may advance money
from its own funds (e.g., a development fund or sewer and water fund) and
use the increments to reimburse the fund.
• Pay-as-you-go financing. The developer may pay the costs with its own
funds. The increments, then, are used to reimburse the developer for these
costs. This type of developer financing is often called "pay-as-you-go" or
"pay -go" financing.
What governmental Minnesota authorizes development authorities to use TIF. These authorities are
units can use TIF? primarily housing and redevelopment authorities (HRAs), economic
What is the but -for
test?
development authorities (EDAs), port authorities, and cities. In addition, the
"municipality" (usually the city) in which the district is located must approve the
TIF plan and some key TIF decisions. TIF uses the property taxes imposed by
all types of local governments. But the school district and county, the two other
major entities imposing property taxes, are generally limited to providing
comments to the development authority and city on proposed uses of TIF. The
state -imposed tax on commercial -industrial and seasonal -recreational properties
is not captured by TIF.
Before an authority may create a TIF district, it and the city must make "but -for"
findings that (1) the development would not occur without TIF assistance and
(2) that the market value of the TIF development will be higher (after
subtracting the value of the TIF assistance) than what would occur on the site, if
TIF were not used.
What types of TIF Minnesota allows several different types of TIF districts. The legal restrictions
districts may be on how long increments may be collected, the sites that qualify, and the
created? purposes for which increments may be used vary with the type of district.
How many TIF
districts exist?
District type
Use of Increment
Maximum
duration
Redevelopment
Redevelop blighted areas
25 years
Renewal and
renovation
Redevelop areas with obsolete uses, not
meeting blight test
15 years
Economic
development
Encourage manufacturing and other
footloose industries
8 years
Housing
Assist low- and moderate -income housing
25 years
Soils
Clean up contaminated sites
20 years
Compact
development
Redevelop commercial areas with more
dense developments
25 years
According to the 2010 report of the Office of State Auditor (OSA), there were
2,048 active TIF districts in 2008. The graph shows the relative shares by type
of district.
Redevelopment
(950)
TIF Districts by Type in 2008
(2,048 districts)
Housing
(545)
Renewal (25)
Special Laws (7)
Soils (20)
Pre -1979 (47)
Economic Development
(454)
Source: 2010 Report of the State Auditor
For more information: Contact legislative analyst Joel Michael at 651-296-5057. Also see the House
Research web site for more information on TIF at www.house.mn/hrd/issinfo/tifmain.htm.
The Research Department of the Minnesota House of Representatives is a nonpartisan office providing legislative,
legal, and information services to the entire House.
House Research Department I 600 State Office Building l St. Paul, MN 55155
651-296-6753
www.house.mn/hrd/hrd.htm
City of Lino Lakes, Minnesota
TIF policy:
1. Prospects must qualify according to the City business subsidy selection criteria.
2. TIF will be used to pay qualifying reimbursable costs, which include special assessments, land write
down, administrative fees, landscaping and site preparation.
3. Land write down will be based on a minimum of 10,000 square feet (or more) of facility per acre of
land.
4. Each project will be self-sufficient within the allowable TIF capacity of the district.
5. TIF commitments will not exceed 16% of the estimated market value.
6. Administrative fees (upfront escrow) will be reimbursed using TIF funds at the completion of the
project.
7. Assessments will be paid upfront in the Apollo Business Park to allow for a more expedient return of
the city's investment in the park's improvements.
8. In other TIF districts, the subsidy for land and assessments will be on a pay-as-you-go basis.
9. If the subsidy includes upfront payments of assessments, the city will be reimbursed first from
available increment. The grantee will receive its pay-as-you-go after the city is paid back.
10. The source of the 10% local contribution will be identified before the project is approved. (This local
contribution requirement was eliminated by the legislature in 2001.)
Exhibit A
CITY OF LINO LAKES
BUSINESS SUBSIDY CRITERIA
(Revised June 23, 2003)
Section 1. Purpose; Statutory Compliance
1.01 The purpose of this document is to establish the criteria to be considered by the
city of Lino Lakes (the "City") in processing, evaluating and reviewing requests for
business subsidies. It is the intent of the City in adopting these revised criteria to
comply with Minnesota Statutes, Sections 116J.993 through 1161995 (the "Act").
The City hereby adopts the definitions contained in the Act for application in the
criteria.
1.02. Business subsidy criteria were adopted by the City on July 23, 2001 and are
hereby revised. The City has the option to amend these criteria again in the future
if doing so is determined necessary or appropriate. Amendments to these criteria
are subject to the public hearing requirements of the Act.
1.03. These criteria are intended to set specific minimum requirements which recipients
must meet to be eligible to receive business subsidies. The City will not adopt
business subsidy criteria on a case by case basis.
1.04. In accordance with the Act, all business subsidy requests must comply with the
Act and other applicable Minnesota statutes. The City's ability to grant business
subsidies is subject to the limitations established in the Act.
Section 2. Goals and Objectives
2.01 It is the City's intent to advance the following goals and objectives in granting
business subsidies:
(a) Projects must be consistent with Lino Lakes' comprehensive plan and any
other similar plan or guide for development of the community.
(b) Business subsidies will not be provided for projects which have the
financial feasibility to proceed without a public subsidy.
(c) Potential recipients will be required to provide such studies, reports,
appraisals, financial information or other data as may be requested by the
City prior to consideration of a request for a business subsidy.
2.02 Business subsidies must be justified by evidence that the project cannot proceed
without the benefit of the subsidy. If tax increment financing is used to grant a
subsidy, the recipient must demonstrate compliance with all statutory
RHB-232656v1
LN140-12
1
requirements of the TIF Act, including the "but for" test, and any TIF policy
adopted by the City. The recipient will be required to provide all documentation
necessary for the City to make the requisite fundings under the TIF Act and the
Act.
2.03 Recipients will be required to enter into an agreement with the City which is
consistent with statutory requirements and which contains measurable, specific
and tangible goals. The agreement must include a commitment to remain in
business in Lino Lakes for a minimum of five years after the benefit date, unless
waived by the City, and a requirement to comply with the specific job and wage
goals established for the project, if any.
Section 3. Business Subsidy Criteria
3.01 The City recognizes that every proposal is unique. Nothing in these criteria shall
be deemed to be an entitlement or to establish a contractual right to a subsidy.
The City may modify these criteria from time to time and reserves the right to
evaluate each project on its individual merits. The City may deviate from these
criteria by documenting in writing the reason for the deviation and attaching a
copy of the document to its next annual report to the Minnesota state agency
charged with administration thereof.
3.02 The following criteria shall be utilized in evaluating a request for a business
subsidy:
RHB-232656v1
LN140-12
(a) Public purpose. A business subsidy must meet a public purpose, including
but not limited to increasing the tax base. Job retention may only be
considered a public purpose if the loss of jobs is specific and
demonstrable.
(b) Increase in tax base. While an increase in the tax base cannot be the sole
rounds for granting a subsidy, the City believes it is a necessary condition
for any subsidy.
(c) Jobs and Wages. In instances in which job creation is determined to be a
goal, it is the City's intent that the recipient create the maximum number
of livable wage jobs at the site. This may include jobs to be retained but
only if retention is specific and demonstrable. The job and wage goal
must be attained within two years of the benefit date. The City may, after
a public hearing, extend for up to one year the period for meeting the job
and wage goal. Qualifying jobs are those which pay, at a minimum, 110
percent of the federal minimum wage, plus benefits. Any deviation from
the established wage level must be documented in conformity with the
requirements set forth in the Act. If the City, following a public hearing,
determines that job creation or retention is not part of the public purpose
of the subsidy, the wage and job goal may be set at zero.
2
(d) Economic Development. Projects should promote one or more of the
following:
1. Encourage economic and commercial diversity within the
community;
2. Contribute to the establishment of a critical mass of commercial
development within an area;
3. Increase the range of goods and services available or encourage
fast growing or other desirable businesses to locate or expand
within the community;
4. Promote redevelopment objectives and removal of blight,
including pollution cleanup;
5. Promote the retention or adaptive reuse of buildings of historical or
architectural significance;
6. Promote additional or spin-off development within the community;
or
7. Encourage full utilization of existing or planned infrastructure
improvements.
Section 4. Minimum Requirements
4.01. In order for a recipient to be eligible for a business subsidy, the following
minimum requirements must be met;
(a) Compliance with Sections 2.01 a, b, and c;
(b) Compliance with Section 3.02 b; and
(c) Compliance with Sections 3.02 c or d.
Section 5. Compliance and Reporting Requirements
5.01 Any subsidy granted by the City will be subject to the requirement of a public
hearing, if necessary.
5.02 It will be necessary for both the recipient and the City to comply with reporting
and monitoring requirements of the Act.
5.03 A recipient may be authorized to move from Lino Lakes within five years of the
benefit date only if, after a public hearing, the City approves the request to move.
RHB-232656v1
LN140-12
3
WS — Item #5
WORK SESSION STAFF REPORT
Work Session Item No. 5
Date: March 7, 2016
To: City Council
From: Michael Grochala
Re: FEMA Floodplain Update
Background
The Federal Emergency Management Agency (FEMA) began work in 2009 to update the
Flood Insurance Study (FIS) and Flood Insurance Rate Map (FIRM) for Anoka County,
including Lino Lakes. The original FIS and FIRM for Lino Lakes were completed in
1981. The project was competed and City adopted the new maps and floodplain
regulations in December of 2015.
Since the effective date of the new maps staff has received numerous residential inquiries
regarding the need for flood insurance. This has been predominately driven by mortgage
company property review. Residents have received notice from their mortgage
companies that they are required to obtain flood insurance. Flood insurance is required
by law for buildings in high-risk flood areas as a condition of receiving a mortgage from
a federally regulated or insured lender. This is happening countywide. It should be noted
that in many of these cases the flood boundary did not change. However, it appears that a
more diligent review on the part of mortgage companies has resulted in notification.
Staff and WSB have developed a process to assist residents with their floodplain
inquiries. The City does not make floodplain determinations. However we can
provided property information such as surveys, grading and elevations, if available. In
some instances property owners may be able to file a Letter of Map Amendment
(LOMA) application with FEMA if it can be shown their property is elevated above the
flood hazard elevation.
Staff is continuing to work with WSB to review the updated flood studies that resulted in
a flood level increase along the Chain of Lakes. While previously reviewed we are
evaluating whether any additional studies are warranted. Staff anticipates have an
additional update on this information in April.
Digital copies of the FIRM and FIS report are available on the following website:
https://msc.fema.gov/portal. The following list of panel numbers covers the City of Lino
Lakes:
27003C0335E
27003C0344E
27003C0345E
27003C03355E
27003C0360E
27003C0365E
27003C0366E
27003C03370E
Requested Council Direction
No action is necessary at this time.
Attachments
1. None
Comparison of Lake Flood Elevation Levels
Lake
1982 FIRM
Elevation
2014 FIRM
Elevation
Amelia
910.0
910.2
Bald Eagle
912.6
912.5
Baldwin
885.2
887.0
Centerville
886.3
887.9
Marshan
886.1
887.0
Otter
912.6
912.7
Peltier
886.7
887.7
Rondeau
888.1
887.6
Reshanau
886.0
887.0
Rice
886.0
887.0
WS — Item 6
WORK SESSION STAFF REPORT
Work Session Item No. 6
Date: March 7, 2016
To: City Council
From: Michael Grochala, Community Development Director
Re: 2015 Mill and Overlay Project
Background
The 2015 Mill and Overlay Project was authorized by the City Council on February 23, 2015 as
part of the City's annual pavement management program.
The project was originally designed with a Base Bid and two alternatives. The intent behind
the bidding strategy was to potentially take advantage of aggressive contractor pricing and
optimizing the City's construction program (matching the construction phasing to the
programmed budget). In other words, if the contractor's bid came in high, we would not award
the bid alternative and postpone their construction until 2016. If the contractor's bid was low,
then we could expand the project scope to include the entire neighborhood.
The programmed project budget for the 2015 Mill and Overlay Project was $850,000. Based
on the bids that were received, it was recommended to award the complete program (base and
both alternatives) to Valley Paving in the amount of $668,676.92. This was believed to be the
best decision at the time because we were within the City budget and the entire neighborhood
would be completed with a single construction season. In August of 2015 the City Council
accepted a quote from Valley Paving in the amount of $55,905, to include replacement of
roadway culverts within the project area. This increased the total construction contract to
$724,582. The total project cost, with construction and engineering, was $813,000.
During the construction operation, it was discovered that there was an error in the estimated
bituminous material quantities established in the bidding documents (the quantities were
underestimated by WSB). Upon becoming aware of this issue WSB informed staff and the
item was discussed at the September 28, 2015 City Council work session. WSB provided an
additional cost of $175,000 based on the adjusted quantities. Two options were discussed with
the City Council:
Option 1, stay within the existing programmed budget by reducing the scope of the 2015
project and complete the remaining neighborhood as part of the 2016 Overlay project; or
Option 2, complete the entire project in 2015 thereby exceeding the original programmed
budget for 2015.
While the change in the estimated quantities increased, it did not change the scope of the project.
It was discussed that, had the quantities been accurate, the alternative bids may have been rejected
and incorporated into 2016 project. Since adequate funding was available within the Pavement
Management fund to cover the cost increase the City Council decided to move forward and
complete the project.
Paving was completed in fall 2015. At this point the project it is substantially complete with
restoration punch list items remaining for spring. Based on final quantities WSB has determined
that the actual increase in project cost is $284,800. We are also expecting a change order in the
amount of $25,235 for restoration items, including topsoil and seeding, that were not included in
the original bid. This will result in a total construction cost of $1,035,442 and a total project cost
of approximately $1,130,000.
To offset this increase the City received $14,971 from the City of Hugo to cover the paving
completed within their jurisdiction. Additionally, based on discussions with staff, WSB has
agreed to contribute $32,000 to offset the additional costs. This is in addition to waiving
approximately $20,000 of additional engineering fees incurred on project.
Based on these adjustments the City's project cost is approximately S1,083,000, which is
$233,000 over our original project budget of $850,000. Funding is available within the Pavement
Management fund to cover this amount.
Staff is working with WSB to review the design process and incorporate changes to ensure that
similar issues are avoided in future projects. Representatives from WSB will be present to
address the project and remaining restoration items.
Requested Council Direction
Discussion Only. Change Order No. 2 for restoration items is proposed for consideration at the
March 14, 2016 council meeting.
WS — Item #7
WORK SESSION STAFF REPORT
Work Session Item No. 7
Date: March 7, 2016
To: City Council
From: Rick DeGardner, Public Services Director
Re: Civic Complex Island Landscaping Project Update
Background
In 2012, Lino Lakes resident Mrs. Mary Schmuland designed and coordinated the
installation of the extensive landscaping at the Lino Lakes Civic Complex. Last year,
Mrs. Schmuland prepared a design plan for landscaping the island at the Civic Complex.
The City Council reviewed this proposal at the July 6, 2015 work session (see attached
minutes).
Attached is an updated quote from Gethsemane Gardens, the proposed landscaping plan,
and itemized plant list.
Requested Council Direction
City staff wants to confirm that the current City Council still supports incorporating the
attached landscaping plan this April -May.
Attachments
Gethsemane Gardens Quote dated March 2, 2016
Civic Complex Island Landscaping Plan
Itemized Plant List
July 6, Work Session Minutes
Gethsemane Gardens
212 Ulmer Drive
Lino Lakes, MN 55014
T 651-780-4685 C 763-443-7293
E schmuland@usfamily.net
March 2, 2016
Attention: Rick DeGardener
City of Lino Lakes
600 Town Parkway
Lino Lakes, MN 55014
Project title: City Hall Landscape - Phase II according to plan presented July 2015
Project description: This project includes the City Hall center island and two parking lot medians
Description
Cost
Plants
$4565.00
Mulch
$2125.00
Edging
$720.00
Soil amendments
$200.00
Delivery
$200.00
Total Cost
$7810.00
*Note: The cost is the same as estimated in July 2015
Sincerely,
Mary Schinuland
`46
23
City of Lino Lakes
City !7 -fair Landscape TCan - (P/iase 2
600 Town Center (parkway
Gino Lakes, 912N 550.14
651-982-2400
Uranin 6y: Wag Schnmu(and
C'et(seinane gardens
651-780-468.5
Jury 2015
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4-5' h x 3.5'w; White -Red blooms
24" x 20"; 7" yellow blooms June - September
3' x 3'; thornless, 2-3" hot pink bloom all season
8" x12"; blue bell shaped blooms
32" x 20"; deep red bloom, July — Sept.
4" x 12"; rose red bloom June -July
18" x 20"; fragrant yellow 3" bloom, July- Aug.
20-24" x 15"; blue spike blooms
6" x 18"; red -purple leaf, pink bloom Aug. -Sept.
4-5' h & w; Targe white bloom July -Sept.
36" x 48"; heavy textured large blue foliage
36" x 48"; large glossy yellow leaf
24" x 36"; bright green leaf, fragrant bloom
18-24" x 22"; dark wine -red bloom; June —Sept.
15" x 18"; green -silver leaf, blue bloom, Apr. -June
24" x 48"; large blue green leaf with gold edge
18" x 36"; shiny dark green leaf
22" x 30"; dark green leaf w/ white edge
28" x 42"; blue —green leaf w/ white edge
14" x 30"; vigorous, green w/ white edge
18" x 24"; flame shaped green leaf w/ white edge
20-24" x 24"; white flower plume June -July
10" x 18"; bright gold round leaf
15" x 18"; multi -colored bloom, April -May
10-15" x 18"; white bloom, yellow stamen; May
28" x 15"; deep rose -pink bloom, June -July
4' x 5'; largest dark green leaf hosta
32" x 48"; huge green leaf with wide yellow edge
30" x 42"; large blue-green leaf w/ cream edge
3-5" x 12"; red bloom June -July
2" white bloom, April -May
30" 30"; deep red stems & bloom, April -June
8" x 15"; powder blue leaf w/ yellow center
3' x 2'; purple leaf, fragrant white plume, July -Aug
4-6" x spreading; large white bloom in Spring
10" x 16"; white bloom in June
42" x 36"; lilac flower plume, July -August
Plant
Hydrangea, Strawberry Sundae
Hemerocallis, Bodacious Returns
Rose, Oso Happy Smoothie
Campanula, Blue Clips
Hemerocallis, Razzmatazz
Sedum, Fireglow
Hemerocallis, Big Time Happy
Salvia, Lyrical Blues
Sedum, Firecracker
Hyrdangea, Incrediball
Hosta, Blue Angel
Hosta, Sum & Substance
Hosta, Guacamole
Asrantia, Abbey Road
Brunnera, Jack Frost
Hosta, Olive Bailey Langdon
Hosta, Irish Luck
Hosta, Patriot
Hosta, Regal Supreme
Hosta, Francee
Hosta, Minuteman
Astilbe, Deutschland
Hosta, Maui Buttercups
Helleborus, Royal Heritage
Trillium, Grandiflorum
Astilbe, Rhineland
Hosta, Empress Wu
Hosta Victory
Hosta, Earth Angel
Sedum, Red Carpet
Bloodroot, Saguinaria Canadensis
Dicentra, Valentine
Hosta, High Society
Actea, James Compton
Cornus, Bunchberry
Heucherella, Solar Eclipse
Astilbe, Purple Candles
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14" x 30"; small green leaf w/ yellow edge
26" x 24"; Large green leaf w/ bold gold edge
24" x 15"; full dark red plumes, June- August
3' x 4'; large white bloom
10" x 12"; lemon yellow bloom in Spring
10" x 12"; white bloom in Spring
8" x 12"; shiny, dark evergreen leaves
16" x 20"; pointed gold leaf w/blue-green edge
28" x 21"; 5.5" coral pink bloom, July & repeat
15" x 30"; shiny gold leaf w/ dark green edge
4-,C
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Hosta, Golden Tiara
Hosta, aureomarginata Montana
Astilbe, Mongomery
Hydrangea, Bo Bo
Trout Lily, Kondo
Trout Lily, White Beauty
Asarum, European Ginger
Hosta, June
Hemerocallis, Scottish Fantasy
Hosta, Stained Glass
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CITY COUNCIL WORK SESSION July 6, 2015
APPROVED
46 officers always stop by the event to check on things and they do regular testing of the
47 sound. Council Member Rafferty noted that he spoke with the City of Hugo and received
48 some information on their conditions, which he will share with staff.
49
50 Chief Swenson suggested that there should be a check in after the event to review what is
51 or isn't working. He then noted that Mr. Wagner is requesting that the council authorize
52 removal of the two officer requirement. Mayor Reinert said he wants to understand the
53 Police Department's recommendation on that; he sees that Mr. Wagner is offering plans
54 to deal with the issues.
55
56 Mr. Wagner reviewed what he is offering to do:
57 Continue to provide professional security (normally 10-12 trained individuals);
58 Offer mandatory server training through the MLBA just before the event;
59 A safe ride home program;
60 - Cards with drive home assistance.
61
62 Chief Swenson said everything that Mr. Wagner is offering to do is good but another
63 concern is that the event impacts the city's officers on duty on the nights of this event. If
64 there are 911 calls due to the event, officers on normal duty respond. If the city council
65 is comfortable with the program set forth by Mr. Wagner, he will concur but with a
66 recommendation for a thorough review after the event.
67
68 Mayor Reinert said he wants the Police Department to be comfortable and, if this is tried,
69 he wants the department to have expectations to judge how it worked.
70
71 Chief Swenson said, if the city council is comfortable and understands there could be an
72 impact on the department's resources those evenings, considering Mr. Wagner's plan to
73 meet the issues ahead of time, he is okay with a trial year. He expects there will be a
74 review meeting required within two weeks after the event.
75
76
77 work session.
79 2. Civic Complex Island Landscaping Project — Public Services Director Rick
80 DeGardner and Parks Services Supervisor Mike Hoffman reported on landscaping around
81 the City Hall complex. Mr. DeGardner introduced Mary Schmuland who, with her
82 husband Carl, volunteered time to design and coordinate the installation of the beautiful
83 landscaping already in place around the complex. Ms. Schmuland has prepared a design
84 plan for landscaping the island at the complex and staff is bringing that forward for
85 council review. Ms. Schmuland reviewed the plans, including the incorporation of the
86 existing oak trees and identifying plants included in the plans.
87
88 Mayor Reinert noted that the council has heard many wonderful compliments on the
89 landscaping work already done by Ms. Schmuland around city hall. The previous natural
The council concurred and directed staff to report back on the matter at the September
2
CITY COUNCIL WORK SESSION July 6, 2015
APPROVED
90 look was good but not everyone could follow that concept. He said the plans for the
91 island look functional and fantastic.
92
93 Ms. Schmuland thanked the mayor and noted that her work for the city hall area has been
94 fun and rewarding because she finds it's a privilege to contribute to the community where
95 she lives.
96
97 Mr. DeGardner said the planting plans and costs would be discussed at budget time. He
98 also thanked the Schmuland's for donating their time and expertise and also offering to
99 get a discount on the plantings.
100
101 Ms. Schmuland added that she understands the need to balance and integrate the natural
102 with other elements. This areaaround the complex should be formalized.
103
104 Council Member Roeser noted that the council has been discussing the concept of a
105 veteran's memorial in the city. He wonders if this space around city hall has been
106 considered and if that would fit in to this project. Ms. Schmuland replied that a
107 memorial would be very inviting and would honor the space in her opinion.
108
109 Mr. DeGardner added that staff is supportive of the landscaping plans for the island and
110 he can report that the new concept would actually save on maintenance for staff.
111
112 Council Member Rafferty added that he was a proponent of the landscaping change
113 around city hall and he's happy that the new look has been embraced. He also offered
' 114 thanks to the Schmulands for their hard work.
115
16 3. NE Lino Drainage Area - Community Development Director Grochala reviewed his
117 written report outlining the history and functionality of the drainage system for the
118 northeast area of the city. The city has submitted a plan to the watershed district that
119 begins a process that could lead to a feasibility report for a drainage improvement project.
120 He introduced Pete Willenbring of WSB and Associates to review the aforementioned
121 plan. Mr. Willenbring explained that there are requirements that the watershed district
122 call for before development can occur so this is a process the city would want to keep
123 moving if development in the area is planned. He discussed the need to keep pollution
124 loads in check and reviewed the plans included in the staff report.
125
126 The council discussed future costs and Mr. Grochala suggested that the study would be in
127 the range of $50,000 and the project as a whole probably more than $1 million. The
128 city's investment at this point is around $40,000, paid from the surface water
129 management fund. The council discussed the developer's involvement in funding.
130 Mayor Reinert noted that surface water really goes where it would go anyway but the
131 improvements would move it faster. Council Member Stoesz asked if the project could
132 be phased as part of development and staff said yes and that topic would be a part of a
133 feasibility study.
134
3
Item #9
Monthly Progress Report
March 7, 2016
Item
Last Action Taken
Staff
Status
Digital Scanning Project
7/13/15 — Council approved hiring of PT
Scanner Operator
Julie
Council will be asked to
approve a transfer of $15,000
from Contingency Fund for
scanning and indexing
building plans
White Bear Lake Restoration
Assn. v. Dept. of Natural
Resources (DNR)
The WBL Restoration Assn. & WBL
Homeowners' Assn. reached a settlement
agreement with the DNR that imposes a
three-year stay on the lawsuit so funds
can be appropriated for a Northeast Metro
Project. This involves a construction
project to connect Northeast cities to the
St. Paul Regional Water Service. Lino
Lakes is one of seven cities included in
the second phase of the project.
Jeff
A project update meeting was
held January 20th to discuss
progress on the USGS
evaluation of groundwater and
surface water interaction in the
northeast metro area. The
report should be completed in
September 2016.
Polling Locations
12/7/15 — Council requested that staff
look into alternative polling locations
Julie
Julie contacted potential
polling sites and will provide
an update at the work session
Laserfisch System
12/7/15 — Council suggested the
Laserfisch system include a date change
column for Council packet updates
Jeff
Staff proposed change to
Metro I -Net, but it is not a
high priority
Approval Process for
Capital Expenditures
12/28/15 — Council requested that a
discussion regarding an approval
process for capital expenditures be
placed on the 1/4/16 work session
agenda
Jeff
Dept. directors are
including capital
expenditure updates in the
Weekly Update
Union History Report
5/4/15 — Council requested staff to put
together a union history report to
educate future councils
Jeff
On hold