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HomeMy WebLinkAbout2015-109 Council ResolutionCITY OF LINO LAKES RESOLUTION NO. 15-109 APPLYING FOR 2015 ADDITIONAL RECYCLING GRANT WHEREAS, Anoka County receives funding from the Solid Waste Management Coordinating Board and the State of Minnesota in the form of "SCORE" funds, which it distributes to municipalities for recycling programs; and WHEREAS, The County wishes to help municipalities meet recycling goals by distributing leftover SCORE funds to cities in the form of an Additional Recycling Grant; and WHEREAS, The City of Lino Lakes is in need of more funding to sustain its current recycling program; and WHEREAS, there has been high demand from residents for additional services, including paper shredding, hard drive destruction events, and furniture and mattress recycling; and WHEREAS, The City should continue promoting reuse by accepting Bridging, Inc. donations from residents for free and transporting reusable furniture from Recycling Saturdays to Bridging; NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes: That Environmental Department Staff are hereby authorized to apply for a $10,000 Anoka County Additional Grant on behalf of the City to fund recycling programs for the remainder of this year. Adopted by the Council of the City of Lino Lakes this 28th day of September, 2015. The motion for the adoption of the foregoing resolution was introduced by Council Member Kusterman and was duly seconded by Council Member Rafferty and upon vote being taken thereon, the following voted in favor thereof: Kusterman, Rafferty, Roeser, Stoesz, Reiriert The following voted against same: none ATTEST: 1 Tu1i e Bartell, Cit Cler CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Marty Asleson, Environmental Coordinator MEETING DATE: September 28, 2015 TOPIC: Request to Apply for Additional Recycling Grant VOTE REQUIRED: 3/5 INTRODUCTION The City of Lino Lakes receives Select Committee for Recycling and the Environment (SCORE) funds each year from Anoka County. The SCORE funds are used to fund solid waste recycling programs. This year municipalities have the opportunity to apply for additional SCORE funds to help cover the costs of ongoing programs and unanticipated overages. BACKGROUND Recycling Saturdays have been extremely successful, helping Lino Lakes Residents recycle more than 100 tons of material at drop-off events so far this year. Strong demand for parts of the Lino Lakes Recycling Program has produced a need for more dollars to sustain it to the end of the year. Fortunately, the Anoka County Recycling and Resource Solutions Committee has approved reallocating unspent SCORE funds to help municipalities cover the costs of ongoing programs and unanticipated overages. Environmental Department staff would like to apply for a $10,000 grant to cover the current budget deficit, offer paper shredding and hard drive destruction at an upcoming Recycling Saturday, and pay for transporting usable furniture to Bridging so it remains free for residents making donations. The additional grant application is due on September 30th. RECOMMENDATION Approve Resolution No. 15-109 to apply for additional grant funds so the City may continue providing recycling programs for the remainder of this year. ATTACHMENTS 1. Resolution No. 15-109 2. Copy of the 2015 Additional Grant Application 2015 ADDITIONAL GRANT APPLICATION FORM Application Due — 4:30 PM, Wednesday, September 30, 2015 $25,000 available per grant — Preference will be given to those communities that are currently spending all enhancement funding on innovative, new program ideas and are in need of additional funds to continue a program throughout the year or add an additional enhancement activity. (Grant applications must be submitted using this form — All sections must be completed) E-mail Signed Copy to: sue.doll@co.anoka.mn.us Or Mail Signed Copy to: Sue Doll Recycling and Resource Solutions Department Field Operations Building 1530 Bunker Lake Boulevard NW Andover, MN 55304 Applicant Information: Name of Entity: City of Lino Lakes Contact Person: Aubrey Fonfara Address: 600 Town Center Parkway City, State, Zip: 55104 Phone: 651-982-2423 Title: Recycling Intern E-mail: aubrey.fonfara@ci.lino-lakes.mn.us Project Title: Maintain and Provide Additional Recycling Opportunities at Recycling Saturdays Grant Request: $10,000 Total Project Cost: $10,000 Authorizing Signature: The signature of the person who has the authority to enter into a contract with Anoka County on behalf of your municipality (e.g., City Manager, Administrator, etc.). Name (Printed) Title: Signature: 1. Project Description: Provide a brief, one page or less, project description. The project description should address: • Project scope and design; • Expected outcomes — increased tons from this project; • If the project will benefit multiple municipalities or the county as a whole; • Current relevant practices and what practices will be changed during the project; • Key individuals participating in project activities, including any project collaborators; • Overall project timeline; and • Why project is compelling and worthy of funding. In the spring of 2015, Lino Lakes City Council approved offering free furniture and mattress recycling at Recycling Saturdays to encourage resident participation. Although this was extremely successful, the disposal costs of unexpectedly high volumes of furniture depleted our 2015 SCORE budget. The City has since implemented a $20 fee for mattress and furniture recycling for the remainder of the year, but has decided not to charge residents for making donations to Bridging as doing so may discourage reuse. Additional SCORE funds from this grant would be used to fill the current deficit, pay to transport donated household goods to Bridging, and cover the cost to recycle any items declined by Bridging upon arrival. Lino Lakes is also requesting funding to provide paper shredding and hard drive destruction at a fall Recycling Saturday, as there has been a high-level of interest from residents for these services. Residents from multiple municipalities will benefit from the household donations that Lino Lakes sends to Bridging. Anoka County will also benefit from the increased recycling tonnages resulting from additional paper shredding and hard drive recycling. Offering an easy way to donate furniture to charity is expected in increase the City's amount of reuse, while offering shredding and hard drive destruction is expected to increase our fall recycling rates. Recycling days will continue to occur on the third Saturday of every month for the duration of this year, where residents can recycle bulk items and make donations to Bridging. A recycling postcard will be designed in October and mailed to residents at the beginning of November to promote paper shredding and hard drive destruction on the November 21st Recycling Saturday. The Lino Lakes Recycling Intern, Aubrey Fonfara, will work with John Freimuth (Recycling Saturday vendor) and representatives from Shred -It, Green Lights Recycling, and Bridging to ensure programs are available for residents and tonnages are collected. This project would allow the City of Lino Lakes to promote reuse and the recycling of non - curbside items, both of which are important waste -diversion strategies. It also strengthens the partnerships between multiple entities, including City Government, non -profits, and businesses, to keep household items out of landfills. Using additional SCORE funds would ensure residents receive the services they need to prevent waste and help Lino Lakes improve its recycling efforts. 2. Proposed Project Tasks, Work Plan, and Timeline: List/describe the main tasks that your organization will undertake and the estimated timeline for each task. - Take project proposal to City Council — September 28th — Take grant to City Council for approval — October 8th - Schedule shredding day with First Choice Document Destruction — 1 week - Schedule hard drive destruction day with Green Lights Recycling — 1 week - Order a November Postcard Design — 2 weeks - Place an order with Nystrom Publishing to print and mail the postcard — 2 weeks — October Recycling Saturday (John Freimuth will take reusable items to Bridging) — October 17th - November Recycling Saturday with shred and hard drive destruction events (John Friemuth will take reusable items to Bridging) — November 21' - December Recycling Saturday (John Freimuth will take reusable items to Bridging) — December 19th 3. Project Budget: Provide a detailed budget. Provide a detailed budget including expenses for staff, printing, copying, mailing, equipment, materials etc. Tasks/Items Costs Recycling Day Overages $4,132.00 Document Shred Event $500.00 Hard Drive Destruction Event $400.00 November Postcard Advertisement Design $50.00 November Postcard Printing and Mailing $2,000.00 Projected Costs of Bridging Donations $2,918.00 4. Program/Project Benefits: Describe how the project will enhance your current recycling efforts. Make sure to let us know about projects that will benefit multiple municipalities or the county as a whole. Provide as many quantitative measures as possible and note how you will measure the effectiveness of your project. This project would allow the City of Lino Lakes to promote recycling of non -curbside items and reuse of still -usable items; both important waste -diversion strategies. It also strengthens the partnerships between multiple entities, including City Government, non -profits, and businesses, to keep household items out of landfills. It supports residents from multiple municipalities and agencies throughout Anoka County working to help individuals in need furnish new homes. To measure the effectiveness of the project, environmental staff will collect weights of recycled items, shredded paper, hard drives, and items donated to Bridging to report back to Anoka County. This additional SCORE funding would help Lino Lakes maintain and potentially improve its recycling efforts and ensure its residents receive the services they need to prevent waste.