HomeMy WebLinkAbout2015-125 Council ResolutionCITY OF LINO LAKES
RESOLUTION NO. 15-125
RESOLUTION ACCEPTING BIDS, AND AWARDING A CONSTRUCTION
CONTRACT, WELL NO. 6 PUMPHOUSE
WHEREAS, pursuant to an advertisement for bids for the construction of Well No.6 Pumphouse,
bids were received, opened and tabulated according to law, and the following bids were received
complying with the advertisement:
Contractor
Base Bid
Alternate No. 1
Rice Lake Construction Group
$756,400.00
$16,000.00
Magney Construction, Inc.
$772,600.00
$30,000.00
Municipal Builders, Inc.
Rejected
Maertens-Brenney Construction Co.
Rejected
AND WHEREAS, it appears that Rice Lake Construction Group is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Rice
Lake Construction Group on behalf of the City of Lino Lakes in the Base Bid amount of
$756,400.00 for the construction of the Well No. 6 Pumphouse Improvements according to
the plans and specifications approved by the City Council and on file in the office of the
City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid
Bonds made with their bids, except that the deposits of the successful bidder and the next
two lowest bidders shall be retained until a contract has been signed.
Adopted by the Council of the City of Lino Lakes this 26th day of October, 2015.
The motion for the adoption of the foregoing resolution was introduced by Council Member
Roeser and was duly seconded by Council MemberStopsz and upon
vote being taken thereon, the following voted in favor there
Roeser, Stoesz, Rafferty, Reine
The following voted against same:
none (Absent - Kusterman)
ATTEST:
u is e Bartell, Ci Cler
Jeff Reine , /ryor
CITY COUNCIL
AGENDA ITEM 6G
STAFF ORIGINATOR: Michael Grochala
MEETING DATE: October 26, 2015
TOPIC: Resolution No. 15-125, Ordering Improvement, Accepting bids and
Awarding a Construction Contract, Well No. 6 Pumphouse
VOTE REQUIRED: 3/5 Vote Required
INTRODUCTION
Staff is requesting authorization to order the improvement, accept bids and award bids for the
Well No. 6 Pumphouse.
BACKGROUND
Sealed bids were received and publically opened for the above -referenced project on Wednesday,
October 21, 2015. A total of 4 bids were received. However, two of the bids were declared to be
non -conforming because each bidder failed to acknowledge whether Alternate Bid Item No. 1 was
additive or deductive to the base bid. Neither bid was the low bidder. The results of the bid
opening are presented below.
Contractor
Base Bid
Alternate No. 1
Rice Lake Construction Group
$756,400.00
$16,000.00
Magney Construction, Inc.
$772,600.00
$30,000.00
Municipal Builders, Inc.
Rejected
Maertens-Brenney Construction Co.
Rejected
City Council action is required to award a construction contract to the lowest responsible bidder.
The low bid as submitted by Rice Lake Construction Group of Deerwood, Minnesota in the
amount of $756,400.00. The Engineer's estimated construction cost for the project was
$770,000.00.
The bid package included an alternate bid item for a metal standing seam roof in lieu of a
shingled roof. Based on the low bid received this would add an additional $16,000 to the project
costs. It is the opinion of staff that the shingled roof is more uniform with surrounding
residential construction and more cost effective over the life of the structure. Therefore staff is
recommending award of only the base bid in the amount of $756,400.
...- The completion date for this project is August of 2016.
RECOMMENDATION
Staff recommends adoption of Resolution No. 15-125.
ATTACHMENTS
1. Resolution No. 15-125
2. Engineer's Recommendation
L.
s
Stantec Consulting Services Inc.
a ntec 2335 Highway 36 West, St. Paul MN 55113
October 21, 2015
Honorable Mayor and City Council
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014
Re: Well No. 6 Pumping Facility
Project No. 193803008
Bid Results
Dear Honorable Mayor and City Council:
Bids were opened for the Project stated above on October 21, 2015. Transmitted herewith is a
copy of the Bid Tabulation for your information and file. Copies will also be distributed to each
Bidder once the Project has been awarded.
There were a total of 4 Bids. Two of the Bids were declared to be non -conforming, owing to the
fact that each Bidder failed to indicate whether Alternate Bid Item No. 1 was additive or
deductive to the Base Bid. Assuming their Alternate Bid amount was deductive; neither Bidder
could have become the low Bidder.
An Alternate Bid Item (No. 1) was included on the Bid Form. This Alternate provided for a metal
standing seam roof in lieu of a shingled roof. In consultation with Lino Lakes Staff, it was agreed,
and we concur, that the appropriate roof covering treatment should be shingles to match the
residential construction surrounding Pumphouse No. 6. We also believe that the Low Bidders add
of $16,000.00 would not be the most cost effective choice over the life of the Pumphouse building.
The following table summarizes the results of the Bids received:
Contractor Total Base Bid
Low Rice Lake Construction Group $756,400.00
#2 Magney Construction, Inc. $772,600.00
#3 Municipal Builders, Inc. Rejected
#4 Maertens-Brenney Construction Company Rejected
Therefore, the low Bidder on the Project was Rice Lake Construction Group with a Total Base Bid
Amount of $756,400.00 The Bid amount compares to the Engineer's Opinion of Probable Costs of
$780,000. These Bids have been reviewed and found to be in order.
nasion with community in mind
October 21, 2015
Page 2 of 2
Reference: Bid Results Well No. 6 Pumping Facility
If the City Council wishes to award the Project to the low Bidder, then Rice Lake Construction
Group should be awarded the Project on the Total Base Bid Amount of $756,400.00.
Should you have any questions, please feel free to contact me at (651) 967-4611
Sincerely,
STANTEC CONSULTING SERVICES INC.
Kurt B. Johnson, P
copy: Jeff Karlson
Michael Grochala
Rick DeGardner
Tim Hillesheim
Enclosure
Design with commumind