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10/16/23, 9:56 AM Print Preview https://lakeelmo.municipalcodeonline.com/book/print?type=ordinances&name=TITLE_3_ADMINISTRATION 4/39 (5)Pursuant to M.S.A. § 13D.01, subd. 6, at least one copy of the written materials made available to the council at or before the meeting shall also be made available for inspection by the public, excluding any non-public data, attorney-client privileged data, or materials related to agenda items of closed meetings, or anything else otherwise deemed not public by any applicable law. (e)Special meetings. Special meetings may be called by the mayor or by any two councilmembers filing a written notice with the city administrator. At least three days prior to the date of the special meeting, the city administrator shall provide notice to all members of the council and to each person who has filed a written request for notice of special meetings, and shall post the notice on the city bulletin board and at the main entrance to city hall. The notice shall indicate the date, time, place, and purpose of the special meeting. If matters not directly related to the purpose of the special meeting are discussed or acted upon at the special meeting, the minutes of the special meeting shall include a specific description of the matters. Days shall be counted as provided in subsection (d)(3) of this section. Notice to the public of special meetings must be given pursuant to M.S.A. § 13D.04, subd. 2. (f)Closed meetings. The OML allows or requires some meetings to be closed to the public for certain defined purposes. When a meeting is closed, the presiding officer at the meeting shall state for the record the reason for closing the meeting and cite the specific provision of law allowing or requiring the meeting to be closed. The presiding officer shall also ensure that meetings are recorded, if required by law. (g)Emergency meetings. An emergency meeting is a special meeting called by the mayor or any two councilmembers because of circumstances that, in the judgment of the mayor or any two councilmembers, require immediate consideration by the council. The person or persons who call the emergency meeting shall make a good faith effort to contact all councilmembers and, as soon as reasonably practicable after notice has been given to councilmembers, all members of the news media who have filed a written request for notice of emergency meetings if the request includes the news media's telephone number. The notice shall include the date, time, place, and purpose of the emergency meeting. If matters not directly related to the emergency meeting are discussed at an emergency meeting, the minutes of the emergency meeting shall include a specific description of the matters. (h)Business conducted at special or emergency meetings. No business shall be transacted at special or emergency meetings unless the business shall have been specified, in the notice, without the consent of all of the members of the council present. Any member present at any special or emergency meeting who fails to object and have their objections entered in the minutes of the special or emergency meeting will be conclusively presumed to have consented to the transaction of all business transacted at the special or emergency meeting and no objection may thereafter be raised by a councilmember that the notice of the special or emergency meeting was defective. (i)Initial meeting. At the first regular council meeting in January of each year, the council shall: (1)Appoint an acting mayor, who shall act as mayor in the mayor's absence, pursuant to M.S.A. § 412.121; (2)Select one official newspaper pursuant to M.S.A. § 412.831; (3)Select an official depository for city funds. This must be done within 30 days of the date of the city's fiscal year pursuant to M.S.A. §§ 427.01, 427.02, 118A.02, subd. 1, and 427.09; (4)Review the council's bylaws and make any needed changes; (5)Assign committee duties to members. All assignments of councilmembers to serve on city boards, commissions, and committees shall be by a majority vote of a quorum of a