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Page 6 of 22 <br />addition, please keep in mind that if we do not understand your request and have no way to <br />contact you, we will not be able to begin processing your request. <br />How We Respond to a Data Request <br />Upon receiving your written request, we will work to process it. If we do not have the data, <br />we will notify you in writing as soon as reasonably possible. If we have the data, but the data <br />are not public, we will notify you in writing as soon as reasonably possible and state which <br />specific law says the data are not public. <br />If we have the data, and the data are public, we will respond to your request appropriately <br />and promptly, within a reasonable amount of time by doing one of the following- <br />1) Arrange a date, time, and place to inspect data, for free, if your request is to view <br />the data, or <br />2) Provide you with copies of the data as soon as reasonably possible. <br />You may choose to pick up your copies, or we will mail or fax them to you. If you want us to <br />send you the copies, you will need to provide us with an address or fax number. We will <br />provide electronic copies (such as email or CD-ROM) upon request if we keep the data in <br />electronic format. Information about copy charges is on page nine. <br />If you do not understand some of the data (technical terminology, abbreviations, or <br />acronyms), please let us know. We will provide you with an explanation. <br />The Data Practices Act does not require us to create or collect new data in response to a data <br />request if we do not already have the data, or to provide data in a specific form or <br />arrangement if we do not keep the data in that form or arrangement, (For example, if the <br />data you request are on paper only, we are not required to create electronic documents to <br />respond to your request.) If we agree to create data in response to your request, we will <br />work with you on the details of your request, including cost and response time. <br />The Data Practices Act does not require us to answer questions that are not requests for <br />data. <br />Requests for Summary Data <br />Summary data are statistical records or reports that are prepared by removing all identifiers <br />from private or confidential data on individuals. The preparation of summary data is not a <br />