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In determining the actual cost of making copies, we factor in employee time, the cost of the <br />materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if <br />any). If your request is for copies of data that we cannot reproduce ourselves, such as <br />photographs, we will charge you the actual cost we must pay an outside vendor for the <br />copies. <br />The cost of employee time to search for data, retrieve data, and make copies will be <br />calculated at the actual hourly rate of the employee. <br />Copy Costs - Data Subjects <br />The City of Lake Elmo charges data subjects for copies of government data. These charges <br />are authorized under section 13,04, subdivision 3. Copies must be paid for prior to <br />receiving. <br />Actual Cost of Making the Copies <br />In determining the actual cost of making copies, we factor in employee time, the cost of the <br />materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if <br />any). If your request is for copies of data that we cannot reproduce ourselves, such as <br />photographs, we will charge you the actual cost we must pay an outside vendor for the <br />copies. <br />The cost of employee time to make copies will be calculated at the actual hourly rate for the <br />employee. <br />