#16 - Personnel Policy Updates - Laserfiche WebLink

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Metro-INET Acceptable Use Policy Version 3.0 1/1/2024 3 Audience This policy applies to any person using Metro-INET information systems and Metro-INET affiliate (hereon referred to as “agency”) equipment. Including, and not limited to, all employees, appointed and elected officials, contractors, and volunteers. Overview This policy serves to protect the security and integrity of Metro-INET’s electronic information systems by educating employees about appropriate and safe use of available technology resources. This policy is meant to provide a minimum-security baseline and supersedes any less restrictive policy. Metro-INET reserves the right to inspect, without notice, all data, emails, files, settings, or any other aspect of an agency computer or related system, including personal information created or maintained by an employee as determined by the Metro-INET Information Security Manager or agency designated representative. Beyond this policy, Metro-INET may distribute information regarding precautions and actions needed to protect Metro-INET systems; all employees are responsible for reading and following the guidance and directives in these communications. Requests for exceptions to this policy can be submitted to Metro-INET and by completing the Metro- INET Risk and Treatment Acceptance form. Identities Account owners are responsible for the accounts assigned to them and for the actions taken with those accounts. Accounts must not be shared without prior authorization from Metro-INET, except for calendars and related calendaring functions. Accounts require a Metro-INET Acceptable Use Policy review and acknowledgement and must meet the Metro-INET Access and Identity standard. Accounts may automatically expire after specific timeframes at the discretion of the Metro-INET Information Security Manager. Passwords Passwords shall never be shared. If it is necessary to access an employee’s computer or files, contact your supervisor to review or request assistance from Metro-INET. Metro-INET will not provide access to accounts without the approval of the Metro-INET Information Security Manager. Passwords shall not be stored in any location on or near the computer or stored electronically such as in a cell phone or other mobile device other than an encrypted password manager solution. (Example: Microsoft Authenticator App)