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COMPUTER & INTERNET USE <br /> <br />The purpose of this policy is to protect the quality and integrity of, while minimizing the risks to, <br />the City’s information system. This system is vital to performing City functions. The City’s <br />Administrative Services Director is responsible for developing and maintaining procedures that <br />best serve these purposes. In addition to this policy, City staff are required to follow the Metro- <br />INET Acceptable Use policy. <br /> DATA MANAGEMENT AND PROTECTION <br /> <br />Data Storage: <br /> <br />1. Back-Up: All data shall be stored on the network server. This ensures that all data is <br />backed up daily. <br /> 2. Agency Access: All network users will have rights to the “Shared” directory. This <br />directory should be used for sharing files with other departments. <br /> 3. Department Access: Each department may have additional access to directories of the <br />file server and each user within the department will have a sub-directory under the <br />department directory. The department directory will be accessible to all users within that <br />department. <br /> <br />Management of Files <br /> <br />The storage capacity of the network server is limited. Therefore, all users are responsible for <br />deleting their own outdated files. <br />Portable Files <br /> Only appropriate files may be copied to City computers. Under no circumstances may a user <br />copy to or from an agency computer, any program files or any executable files (e.g., games, <br />screensavers, etc.). Users bringing files home and back are responsible for following this policy <br />and should pay special attention to the virus protection guidelines herein. <br /> <br />Work Product Ownership <br /> <br />All information developed on the City computer system or introduced to the City computer system <br />becomes the property of the City, regardless of where it was created. All information developed by city employees on computers outside the city, if in conjunction with their employment at the city, <br />is the property of the City. Copies of all such files must be provided to the city, which has exclusive <br />rights to retain, maintain and modify these files. <br /> <br />USE OF EQUIPMENT <br /> <br />General Use <br /> <br />The primary purpose for use of the City’s computer equipment is agency business. <br /> <br />Only City employees may use the City’s computer equipment. Use by any other party requires <br />prior approval of the City Administrator. City employees must use their assigned login <br />identification (ID) when connecting to the network. Users should never login under another employee’s ID. <br /> <br />Portable Equipment <br /> <br />Only portable equipment (e.g., laptop computers, tablets, phones, computer accessories) may be <br />removed from City buildings. This equipment must be checked out through the Administrative