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STAFF REPORT <br />DATE: March 6, 2024 <br />CONSENT <br /> <br /> <br /> <br /> <br />TO: Honorable Mayor and City Council <br />AGENDA ITEM: Special Event Permit for National Night Out Event SUBMITTED BY: Julie Johnson, City Clerk <br />BACKGROUND: In 2018 the City was approached to participate in a National Night Out event in order to bring the <br />community together in an annual gathering. The special event was been approved in 2018 and the <br />following years. The City was approached again this year to seek approval for the special event and road <br />closures as was done in the past. <br />The event will be very similar to the 2022 event. Staff is recommending an official City sponsorship this year through the approval of the special event permit application submitted by the event’s committee. Staff is recommending that the City sponsor the event further by including Public Works Staff and vehicles, as well as Fire Department Staff and vehicles. Administration Staff will also be present. ISSUE BEFORE COUNCIL: Should the Council approve the special event permit for the citywide National Night Out event at Lion’s Park and waive the permit fee ($75.00)? Should the Council approve the closure of Laverne Ave N from 36th St N to the fire station? <br />PROPOSAL: Like last year, this event is aimed at the entire community and is a larger event than the typical <br />neighborhood National Night Out gatherings. As a result, the event will use the public land/facilities at <br />Lion’s park and the City’s insurance. The City’s insurance will cover this event if this Special Event <br />Permit is approved, and requires no additional coverage. Staff is following guidance from the League of <br />Minnesota Cities’ Parks & Recreation Loss Control Guide. <br />The resident group/committee will again have activities and other amenities be made available to <br />residents during the designated times as donated by local businesses and community groups. <br />Event Timetable: <br />6:00 PM – 8:00 PM on Tuesday, August 6, 2024. With road closure and initial setup starting around 4:00 <br />PM. <br /> <br />Location: <br />The event will once again take place at Lion’s Park, and within the closed portion of Laverne Ave. Any <br />vehicles, booths, or other entertainment/activities will be positioned in the Lion’s Park parking lot or on <br />Laverne Ave. All vehicles and booths will be kept off of the ballfield in order to maintain the sod and <br />field integrity.