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STAFF REPORT <br />DATE: March 6, 2024 <br /> CONSENT <br /> <br />AGENDA ITEM: Approve Plans and Specifications and Order Advertisement for Bids for the 2024 <br />Street Improvements <br />SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Clark Schroeder, Interim City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer <br /> <br /> ISSUE BEFORE COUNCIL: Should the City Council approve the Plans and Specifications and Order the Advertisement for the 2024 Street Improvements? BACKGROUND: On November 21, 2023, following a Public Improvement Hearing, the City Council ordered the improvements and preparation of the plans and specifications for the 2024 Street Improvements. The project was initiated as part of the City’s annual Capital Street Improvement Program. The project includes street and utility improvements in two areas: Carriage Station and Jamaca Court N. <br />Proposed improvements in Carriage Station include full depth reclamation of the street pavement; spot curb replacement; new bituminous paving; installation of a parking bay adjacent to the neighborhood Park; storm sewer and drainage maintenance; and adjustments to existing hydrants. Proposed improvements to Jamaca <br />Court N include full depth reclamation, new concrete ribbon curb and gutter, upsizing of the existing four-inch watermain to a twelve-inch watermain, and creating a stormwater ditch and culverts along the south side of the road. <br /> The scope of improvements as designed remains generally consistent with the feasibility report recommended improvements that was approved by the City Council on November 8, 2023. Upsizing a section of watermain in the Carriage Station neighborhood is no longer included in the project scope. During the project design, it was determined that increasing the diameter of this watermain section would not significantly improve flow in the watermain system in this area. The existing hammerhead at the end of Jamaca Court will be converted into a smaller diameter cul-de-sac based on available right-of-way and review by the Public Works Director and Fire Chief. PROPOSAL DETAILS/ANALYSIS: The plans and specifications have been completed for the improvements and are ready to be advertised for contractor bids. A bid date has been scheduled for April 4, 2024. Contractor bids will be received and reviewed by staff with a tentative staff recommendation for award of contract to be presented for council consideration at the April 16, 2024 council meeting. FISCAL IMPACT: The project will be funded through the issuance of general obligation bonds with a portion of the cost assessed to the benefitting properties. Approval of this motion does not commit the council to the project costs. Once contractor bids are received, the actual construction costs will be known <br />and the council will be asked to consider entering into a contract to complete the work. <br />RECOMMENDATION: Staff is recommending that the City Council consider approving the plans and specifications and ordering the advertisement for bids for the 2024 Street Improvements. The recommended <br />motion for this action is as follows: