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STAFF REPORT <br />DATE: March 19, 2024 <br /> CONSENT <br /> <br />AGENDA ITEM: Authorize Engineering Support Services for the Lead Service Line <br />Inventory <br /> <br />SUBMITTED BY: Jack Griffin, City Engineer <br />REVIEWED BY: Clark Schroeder, Interim City Administrator Marty Powers, Public Works Director <br /> Chad Isakson, Assistant City Engineer <br /> <br /> <br />ISSUE BEFORE COUNCIL: Should the City Council authorize engineering support services to support <br />the City Engineering and Public Works Departments in the completion of the Lead Service Line Inventory? <br />BACKGROUND: On December 16, 2021, the Environmental Protection Agency (EPA) issued Lead and <br />Copper Rule Revisions (LCRR) to support development of actions to reduce lead in drinking water. In <br />accordance with the revised rules, the Minnesota Department of Health (MDH) is requiring all Public Water <br />Systems to complete and submit to the state a lead service line inventory by October 16, 2024. <br /> <br />The Lead and Copper Rule Revisions require public water systems to identify the service line (SL) materials <br />of all service connections in their distribution system regardless of ownership status. The rule determines <br />the minimum information required to be needed as part of the lead service line (LSL) inventory, how to <br />communicate about your system inventory, and how often to update the inventory. The MDH is <br />recommending that communities consider gathering additional or more detailed information than required <br />for compliance to be prepared for customer questions, asset management, or future rule revisions. <br /> <br />PROPOSAL DETAILS/ANALYSIS: To initiate the Lead Service Line Inventory, staff prepared and <br />submitted an application for grant assistance through the MDH. However, the MDH recently announced <br />that the initial grant funds will not become available for communities exceeding 1,000 service connections <br />until future years, and indicated that all communities should begin work on the Lead Service Line Inventory <br />in order to meet the October 16, 2024 deadline. <br />A Lead Service Line Inventory work plan was prepared and the attached service proposal was obtained <br />from SEH, Inc. to support the City Engineering and Public Works Departments in completing the required <br />inventory work through the initial deadline of October 16, 2024. <br />FISCAL IMPACT: Engineering Support Services from SEH, Inc. will be completed in the not to exceed <br />amount of $19,300. All associated work on the project will be paid from the Water Enterprise Fund. <br />RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent <br />Agenda, the engineering support services Task Order for SEH, Inc. for the Lead Service Line Inventory. <br /> <br />“Move to approve the Engineering Support Services Task Order for SEH, Inc. <br />for the Lead Service Line Inventory.” <br /> <br />ATTACHMENTS: <br /> <br />1. SEH, Inc. Proposal for Lead Service Line Inventory.