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STAFF REPORT <br />DATE: April 2nd 2024 <br />CONSENT <br /> <br />AGENDA ITEM: Amendment to Sally Manzara Lease Agreement number two <br />SUBMITTED BY: Clark Schroeder City Administrator <br /> <br />BACKGROUND: <br />In April 2017, the city council approved a development, lease, license and operating agreement <br />(commonly called lease agreement) with the Friends of Lake Elmo’s Sunfish Lake as it relates to the <br />Sally Manzara Nature Center. The city amended the lease agreement in 2019 to remove the stipulation <br />that required a city representative be on their board. And again in 2021 to allow for bee keeping. One of <br />the lease/operating agreement conditions is that they provide annual audited financial statements to the <br />city. They currently provide the city with detailed financial statements and fiscal resources. The cost of <br />their annual audit by an outside auditor is $12,000 - $14,000. This is a huge part of their donated income <br />for such a small non-profit. They would prefer to put these donations to support nature education and <br />community outreach. Lake Elmo staff have discussed this and are in support of eliminating this <br />requirement. <br /> <br />ISSUE BEFORE COUNCIL: <br />Should the City amend the lease agreement to remove the provision requiring an annual audit. <br /> <br />PROPOSAL DETAILS/ANALYSIS: <br />Included in your packet is a resolution to delete the section of the agreement that requires the non-profit <br />to provide audited financial statements to the city. <br /> <br />FISCAL IMPACT: <br />NA <br /> <br />OPTIONS: <br />1) Approve Resolution No 2024-036 <br />2) Amend and then Approve resolution No 2024-036 <br />3) Do not make any changes to the agreement <br /> <br />RECOMMENDATION: <br />If removed from the consent agenda: <br />“Motion to approve Resolution No .2024-036” <br /> <br />ATTACHMENTS: <br />• Resolution