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5 <br />1. Hauler Reporting <br />The Minnesota Pollution Control Agency (the State) will collect tonnage reports directly from <br />haulers on behalf of counties and municipalities. Reports will be collected on a quarterly basis <br />and will have tonnage amounts for MSW/garbage, recycling and source separated organics <br />listed for each county. To ensure data is provided to the State quarterly, municipalities are <br />expected to continue their role in enforcing hauler compliance through existing ordinances, <br />contracts or licenses with haulers. Municipalities are expected to exercise punitive actions, if <br />needed. The final, compiled hauler reports will be available on the County’s Re-TRAC Connect <br />system for municipality’s to view after the reporting period has closed. <br />2. Annual Work Plan Project Status Reports <br />Municipalities receiving funding through the Washington County municipal recycling grant <br />program must complete annual work plan project status reports. The annual report is a measure <br />of a municipality’s progress towards meeting components on the recycling continuum and on <br />program expenditures. Annual reports must be completed by the municipality receiving the <br />grant by January 31st of each year using the County’s Re-TRAC Connect system. <br />• Work plan project status report: <br />o project completion (yes/no) <br />o performance measurements (minimum of 3 forms of measurement, as <br />identified in work plan, should be reported) <br />o description of information helpful to other municipalities desiring to replicate <br />projects <br />3. Final Program Expenditures Report <br />Municipalities receiving funding through the Washington County municipal recycling grant <br />program must complete final program expenditures report at the end of the grant term. Reports <br />must be completed to receive funding in future grant cycles. Components to be included in the <br />final report includes the following: <br />• Program expenditures: Total program expenditures must equal total program revenue. <br />o Administrative costs including <br />1. Direct salaries <br />2. Direct membership, training, subscriptions <br />3. Consultant services and or temporary help <br />4. Promotion <br />5. Design, printing and postage <br />6. Advertisements/Videos/Promotional items <br />7. Special events <br />8. Other (list and describe) <br />o Capital Costs <br />o Collection Costs (grant funds cannot be used for collection costs) <br />o Other <br />• For each line item on the report’s expenditures sheet, indicate: <br />o Total County grant funds used <br />o City/Township funds contributed <br />o % of County grant used for particular line item <br />o Total expenditures <br /> <br />IX. Recycling Performance