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2Village Area Master Plan | City of Lake Elmo, MN SCOPE OF SERVICES Bolton & Menk has led successful spatial planning, design, policy review, and zoning code development across the Midwest. Based on our experience, we have crafted a proposed scope of work necessary to complete the Village Area review thoughtfully, efficiently, and within the timeline of the development moratorium. PHASE 1 Task 0: Project Management Our project management approach is rooted in personable and proactive communication that prioritizes collaboration, transparency, and trust. Our team, led by Jenni, will maintain regular communication with city staff throughout the project. During an initial project kickoff meeting, we will establish and confirm a regular meeting and reporting schedule. Task 0 Deliverables: • Project kickoff meeting; regular progress reports Task 1: Policy Review To establish a shared understanding of the Village Area's policy context, we will conduct a review of current policies that guide development, infrastructure, and public space decisions within the Village Area. This assessment will be foundational to identifying policy recommendations. We anticipate this review to include, at a minimum: • 2007 Village Area Master Plan and AUAR • Lake Elmo Comprehensive Plan • Lake Elmo Zoning Code Task 1 Deliverables: • Policy review memo Task 2: Engagement and Outreach In coordination with city staff, we will develop and deliver a project engagement plan to include city- wide engagement that is inclusive, accessible, and transparent. We expect this to include: • In-person community outreach (up to 2 events) Our team will prepare and distribute all necessary agendas, materials, and summaries for each event, and will facilitate engagement efforts in consultation with city staff. We anticipate that city staff will help advertise community-wide event(s). Task 1 Deliverables: • Engagement plan; final engagement report summarizing activities and input received Task 3: Policy Recommendations Using findings from public outreach and the policy review, our team will develop policy recommendations to be considered and adopted by City leadership, in advance of the moratorium's expiration. Policy recommendations will seek to bring clarity for city officials and staff, the public, and prospective developers, on allowed land uses, design guidance, densities, and arrangements. Our team will also be available to present recommendations to city leadership, as necessary. Task 3 Deliverables: • Policy recommendations memo • Planning Commission and City Council Presentation ENGAGEMENT RECOMMENDATIONS POLICY REVIEW +=