#07 - 30th St. N. Gap Segment Improvements

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STAFF REPORT DATE: May 7, 2024 CONSENT AGENDA ITEM: Accept Bids and Award Contract for the 30th Street North Gap Segment Improvements SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Clark Schroeder, Interim City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council accept bids and award a contract for the 30th Street North Gap Segment Improvements? BACKGROUND: On March 19, 2024, the City Council approved the plans and specifications for the 30th Street North Gap Segment Improvements and authorized staff to advertise the project for bids. The Project was advertised on QuestCDN.com and in the Stillwater Gazette in accordance with the Minnesota Competitive Bidding requirements. The project includes pavement rehabilitation of approximately 1,400 feet (0.27 miles) of collector roadway to address the distressed pavement areas remaining between two recently improved segments along 30th Street. To create a cohesive and uniform final pavement surface, portions of the project area will receive a full depth reclamation (approx. 19,100 SF) and the remaining pavement areas will receive a 2‐inch mill & overlay (approx. 28,500 SF). Approximately 2,300 LF of existing mountable curb along the corridor will be replaced with barrier curb, and approximately 1,100 LF of existing bituminous trail will be repaved with a 2.5‐inch bituminous pavement over a recompacted existing aggregate base. PROPOSAL DETAILS/ANALYSIS: Bids were received and opened electronically on April 18, 2024. The City received 3 bids for this project, with Bituminous Roadways, Inc. providing the lowest bid in the amount of $353,078.55. Following review and verification of the bid tabulations, the City Engineer and the engineering design consultant are recommending that the Council award the contract to the lowest responsible bidder, Bituminous Roadways, Inc., as outlined in the attached letter. In addition, staff received proposals from Braun Intertec and AET, Inc. to complete material testing during construction. Staff is recommending the City enter into a material testing contract with Braun Intertec in the not-to-exceed amount of $6,648. FISCAL IMPACT: The estimated total post-bid project cost is $495,000. The project may be funded through a combination of cash on hand and/or the issuance of general obligation bonds. No cost will be assessed for these improvements. RECOMMENDATION: Staff is recommending that the City Council approve a Resolution accepting bids and awarding a contract to Bituminous Roadways, Inc., for the bid amount of $353,078.55 for the 30th Street North Gap Segment Improvements. The recommended motion for this action is as follows: “Move to approve Resolution No. 2024-050, accepting bids and awarding a contract to Bituminous Roadways, Inc. for the bid amount of $353,078.55 for the 30th Street North Gap Segment Improvements.”