#06 - Cable Caster Agreement - Laserfiche WebLink

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AGREEMENT FOR VIDEOGRAPHY SERVICES BETWEEN THE CITY OF LAKE ELMO AND XXXX THIS AGREEMENT, made and entered into this of , 2024, by and between the City of Lake Elmo, a Minnesota municipal corporation, herein referred to as “CITY”, and XXXX, herein referred to as “VIDEOGRAPHER”, together herein referred to as the “Parties”. WHEREAS, the CITY has broadcast facilities and government access through the Ramsey Washington Suburban Cable Commission; and WHEREAS, the CITY desires to contract with a videographer to record City Council meetings held on the first and third Tuesday of the month, City Council Workshops held on the second Tuesday of the month, Planning Commission Meetings held on the second and fourth Monday of the month, Parks Commission meetings held on the third Monday of the month, and Economic Development Authority and Capital Improvement Committee meetings held as needed; and WHEREAS, the VIDEOGRAPHER will provide recording services for other CITY meetings as a back-up videographer, as requested, and agreed upon by both parties. NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties agree as follows: 1. The CITY shall be responsible for providing and maintaining the broadcast equipment and facilities. The CITY shall be responsible for establishing broadcast policies and procedures and meeting schedules. The CITY shall provide the VIDEOGRAPHER with the next year’s meeting schedule each December preceding the next year. 2. As needed, the CITY shall provide training for the VIDEOGRAPHER on broadcast equipment. The CITY shall pay the VIDEOGRAPHER at a rate of $25 per hour for all training. 3. For filming all CITY meetings, the VIDEOGRAPHER shall be paid at a flat rate of $65.00 per meeting. However, if a CITY meeting exceeds three hours, the VIDEOGRAPHER shall be paid an additional $25.00 per hour over the three-hour minimum. 4. VIDEOGRAPHER shall arrive at City Hall, 3880 Laverne Avenue North, at least 30 minutes before the start of each scheduled CITY meeting to turn on the lighting in the Council Chambers, open the production room, set up the show, get cameras ready, and prepare for the meeting. Food and beverages are not allowed in the production booth. Upon departing, VIDEOGRAPHER shall shut down equipment in the production room and secure the door to the production room. 5. VIDEOGRAHER shall be professional, accommodating, courteous, and timely at all times. 6. VIDEOGRAPHER shall exercise due professional care to comply with applicable federal, state, and local laws, rules, ordinances, and regulations in performing the professional services under this Agreement. 7. VIDEOGRAPHER is expected to maintain the confidentiality of all closed meetings. Any communication, including that on social media, about closed meetings is not permitted. All closed meetings shall not be recorded, broadcast, or distributed, unless