#10 - City Hall Room Use Policy - Laserfiche WebLink

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Rental Policy Facility use rules. 1. The applicant must be at least 18 years of age. 2. The applicant must complete and sign the application form provided by the City in order to request a facility reservation. Reservations must be approved by the City Clerk or Deputy City Clerk. 3. The applicant agrees to use the facility at their own risk and hold the City harmless. 4. Facilities cannot be reserved more than one year in advance. 5. For reservations outside normal business hours (Monday through Thursday, 8:00 a.m. through 4:30p.m., and Fridays 8:00a.m. through noon), a keycard/key will be issued allowing entrance to the building. It is the facility user’s responsibility to pick up and return this keycard/key. The facility user will have to monitor the entrance to allow individuals access to the building. Doors cannot be blocked open or left unsupervised. 6. Alcoholic beverages, tobacco, and THC products are prohibited in city buildings and on city grounds. 7. Animals are prohibited, with the exception of trained service dogs recognized by the ADA. 8. No outside equipment shall be brought into the facility without prior approval. 9. No equipment or electronics shall be used without being requested on the application. 10. No furniture or equipment may be removed from the building. 11. The facility must be returned to its original condition following an event. Any cost incurred by the City to return the facility to its original condition will be billed to the facility user. Damage or cleanliness issues discovered prior to using the facility must be reported to the Deputy Clerk during regular business hours or by voicemail at (651) 747-3904 after hours. 12. Keycards/keys must be dropped in the envelope depository drop box at the 3880 City Center Building immediately following the event. 13. Maximum capacity of the Community room is 40 people.