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STAFF REPORT <br />DATE: July 2, 2024 <br /> CONSENT <br /> <br />AGENDA ITEM: Approve Pay Request No. 16 and 17 for the Water Tower No. 3 Project <br />SUBMITTED BY: Chad Isakson, Project Engineer <br />REVIEWED BY: Nicole Miller, City Administrator Marty Powers, Public Works Director <br /> Clarissa Hadler, Finance Director <br /> Jack Griffin, City Engineer <br /> <br /> <br />ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 16 and 17 for the Water <br />Tower No. 3 project? <br /> <br />BACKGROUND: Phoenix Fabricators & Erectors, LLC was awarded a construction contract on January <br />18, 2022 for the construction of Water Tower No. 3. Work is substantially complete with the water tower <br />online and operational. <br /> <br />PROPOSAL DETAILS/ANALYSIS: Phoenix Fabricators & Erectors, LLC has submitted Partial Pay <br />Request No. 16 in the amount of $33,953.83 and Partial Pay Request No. 17 in the amount of $61,306.35. <br />Two pay requests are being processed at this time due to a timing mechanism of when the pay requests <br />were received and the City Council schedule. Each request has been reviewed and payments are <br />recommended in the amounts requested. In accordance with the contract documents, the City has retained <br />5% of the total work completed. The amount retained with Pay Request No. 17 is $171,499.79. <br /> <br />FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. <br />Payment remains within the authorized scope and budget. <br /> <br />RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent <br />Agenda, Pay Request No. 16 and 17 for the Water Tower No. 3 project. If removed from the consent agenda, <br />the recommended motion for the action is as follows: <br /> <br />“Move to approve Pay Request No. 16 in the amount of $33,953.83 and Pay Request No. 17 in the <br />amount of $61,306.35 to Phoenix Fabricators & Erectors, LLC. for the Water Tower No. 3 project”. <br /> <br />ATTACHMENTS: <br /> <br />1. Partial Pay Estimate No. 16. <br />2. Partial Pay Estimate No. 17.