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STAFF REPORT <br />DATE: September 10, 2024 <br /> WORK SHOP DISCUSSION <br /> <br /> <br />TO: Lake Elmo City Council <br />FROM: Nicole Miller, City Administrator <br /> Dustin Kalis, Fire Chief <br /> Marty Powers, Public Works Director <br /> <br />AGENDA ITEM: City Contribution to Community Events <br /> <br />BACKGROUND: <br />The City of Lake Elmo values community engagement and accountability. The city staff believes by <br />partnering with our community organizations, we can ensure that the events are safe, well run and <br />successful for all of our community to attend. <br /> <br />Staff has detailed below the contributions the city makes to the following community events: <br />• 4th of July parade <br />• Lake Elmo Night Out <br />• Light Up Lake Elmo <br /> <br />PROPOSAL DETAILS/ANALYSIS: <br /> <br />4th of July Parade: <br />• Sheriff’s office provides deputies for public safety <br />• City obtains road closure permit from Washington County <br />• Public Works assists with Road Closure and Detour Devices, multiple portable toilets, garbage <br />cans and no parking signs all dropped off and picked up during normal working hours. One staff <br />member then assists after hours on parade day for roughly four hours to help with closing and <br />opening the roads and with additional support <br />• Fire Department assists event planning with Connect Lake Elmo. Contacts UP railroad for event <br />notification. Receives an event specific National Weather Service forecast and monitors weather <br />with event staff. Assists in road closures, provides parade route direction with both on shift and <br />paid-on-call staff and using department vehicles. Will fill the dunk tank as needed. <br /> <br />Lake Elmo Night Out: <br />• Sheriff’s office provides deputies for community engagement <br />• Public Works supply’s Road Closure Devices, multiple garbage cans and toilets delivered and <br />picked up during normal working hours. Staff members bring equipment to display and climb on <br />and are available to engage with the community and answer questions. <br />• Fire Department provides recruitment, fire prevention / risk reduction materials to hand out. <br />Department staff are available to engage with the community and answer questions. Apparatus is <br />provided for tours. Crews visit neighborhood specific block parties. Will fill the dunk tank as <br />needed. <br /> <br />