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STAFF REPORT <br />DATE: October 1, 2024 <br /> CONSENT <br /> <br />AGENDA ITEM: Approve Pay Request No. 1 for the 2024 Seal Coat Project. <br />SUBMITTED BY: Mike Rusenovich, Project Engineer <br /> <br />REVIEWED BY: Nicole Miller, City Administrator <br /> Clarissa Hadler, Finance Director <br /> Jack Griffin, City Engineer <br /> Marty Powers, Public Works Director <br /> <br /> <br />ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the 2024 <br />Seal Coat Project? <br /> <br />BACKGROUND: Pearson Bros, Inc. was awarded a construction contract on June 18, 2024 to <br />complete the 2024 Street Maintenance Project. The project seal coating and an initial sweep of <br />project streets has been completed. Per the contract, an additional 30-day sweep is scheduled for <br />the last week of September. <br /> <br />PROPOSAL DETAILS/ANALYSIS: Pearson Bros, Inc. has submitted Pay Request No. 1 in <br />the amount of $261,409.60. The request has been reviewed and payment is recommended in the <br />amount requested. Five percent of the total payment has been withheld until the contractor’s 30- <br />day sweep, final cleanup of all storage areas, and all final documentation has been reviewed and <br />confirmed. The amount retained is $13,758.40. <br /> <br />FISCAL IMPACT: None. Partial payment is proposed in accordance with the contract for the <br />project. Payment remains within the authorized scope and budget. <br /> <br />RECOMMENDATION: Staff is recommending that the City Council approve, as part of the <br />Consent Agenda, Pay Request No. 1 to Pearson Bros, Inc in the amount of $261,409.60 for the <br />2024 Seal Coat Project. If removed from the consent agenda, the recommended motion for the <br />action is as follows: <br /> <br />“Move to approve Pay Request No. 1 to Pearson Bros, Inc. in the amount of $261,409.60 for <br />the 2024 Seal Coat Project”. <br /> <br />ATTACHMENTS: <br /> <br />1. Partial Pay Estimate #1.