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STAFF REPORT DATE: October 15, 2024 CONSENT AGENDA ITEM: Accept Improvements and Approve Pay Request No. 9 (Final) for the Old Village Phase 7 Street and Utility Improvements SUBMITTED BY: Chad Isakson, Project Engineer REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Jack Griffin, City Engineer ISSUE BEFORE COUNCIL: Should the City Council accept the improvements and approve Pay Request No. 9 (Final) for the Old Village Phase 7 Street and Utility Improvements? BACKGROUND: Minger Construction Companies, Inc. was awarded a construction contract on April 4, 2023 to complete the Old Village Phase 7 Street and Utility Improvements. The contractor has now completed the work in accordance with the contract, plans, and specifications, including all punch list items. PROPOSAL DETAILS/ANALYSIS: Minger Construction Companies has submitted Partial Pay Request No. 9 (Final) in the amount of $112,747.33. The Project Engineer has prepared a Certificate of Completion indicating that all work is completed, including all punch list items, and is recommending the acceptance of the improvements and release of final retainage. Project acceptance will initiate the one-year warranty period for the improvements. The one-year warranty will begin on October 15, 2024 and will extend through October 15, 2025. FISCAL IMPACT: None. Final payment is being recommended within the authorized scope and budget for the project. A breakdown comparison of the total final project cost and the post-bid approved total cost budget is included as an attachment. The total final project cost includes contingency funds for professional services required to finalize record plans, update system mapping, and required tasks to be performed throughout the warranty period. The breakdown shows the final total project cost at $2,798,200 versus the post-bid approved project cost of $3,023,000. The final construction cost component of the project paid to the contractor is $2,209,726.46 versus the contract award amount of $2,296,658.75. RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda, accept the improvements and approve Pay Request No. 9 (Final) for the Old Village Phase 7 Street and Utility Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to accept the improvements for the Old Village Phase 7 Street and Utility Improvements and approve Pay Request No. 9 (Final) to Minger Construction Companies, Inc. in the amount of $112,747.33”. ATTACHMENTS: 1. Partial Pay Estimate No. 9 (Final). 2. Certificate of Completion. 3. Final Project Cost Breakdown.