#17 - Well 2 Generator Equipment

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STAFF REPORT DATE: November 19, 2024 CONSENT AGENDA ITEM: Approve Cooperative Agreement Purchase for the Well 2 Generator Equipment SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Nicole Miller, City Administrator Sarah Sonsalla, City Attorney Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve the purchase of the Well 2 Generator Equipment through Sourcewell’s Cooperative Purchasing Program? BACKGROUND: On February 20, 2024 the City Council approved the preliminary findings and recommendations to proceed with design phase engineering for an Anion Exchange (IX) Treatment facility for Well 2 using paired 8‐ft diameter and 15‐ft tall steel pressure vessels. The MPCA Grant Agreement for the full Project design and construction was approved on October 1, 2024. The project is being implemented through an accelerated project delivery schedule, consisting of three separate contracts; 1) Well 2 PFAS Removal Equipment and Media; 2) Well 2 Generator Equipment; and 3) Well 2 PFAS Water Treatment Plant. PROPOSAL DETAILS/ANALYSIS: On October 15, 2024, the City Council approved the plans and specifications for the Well 2 Generator Equipment and scheduled the bid date for November 7, 2024. Following this approval, City staff brought up the option to utilize the Cooperative Purchase Program for the generator acquisition to obtain better pricing, ensure that the City obtains the specified equipment, and to accelerate delivery to the site. The City is seeking to obtain a Cummins 150 KW natural gas generator. The alternative procurement method was reviewed by the City Attorney and the MPCA to ensure compliance with state contracting and bidding requirements and the requirements of the MPCA Grant Agreement. FISCAL IMPACT: The Total Project Costs, including the generator equipment, will be funded through a MPCA Grant through the 3M 2018 Settlement Funds in the amount of $2,283,000. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent agenda, a motion to approve the purchase of the Well 2 Generator Equipment through the Sourcewell Cooperative Purchasing Agreement in an amount not to exceed $60,000. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve the purchase of the Well 2 Generator Equipment, in the not to exceed amount of $60,000, through the Sourcewell Cooperative Purchasing Agreement.” ATTACHMENTS: 1. Cummins Sourcewell Cooperative Purchasing Agreement Quotation Q-344881.