#18 - ISD 834 Utility Improvements Public Hearing

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Equivalent (REC) Units. In addition to the Oak-Land Middle School and new Elementary School properties, there is one additional benefitting property located at 11817 10th Street North. To proceed with the improvements, the City Engineer worked with Bolton and Menk to provide a work plan and scope of services to oversee the project design and construction phase services. Bolton and Menk assisted the city with the preliminary design work on the Project. The scope of services, project delivery schedule and fee proposal are summarized in the attached Amendment #1 to Task Order No. 24. The services and associated fess are consistent with the Feasibility Report Cost Estimate and remains within the overall project budget. FISCAL IMPACT: The total estimated project cost is $1,754,000, including $1,584,000 for sanitary sewer extension and improvements, and $169,200 for watermain extension. The improvements will be funded 100% through Special Assessments. In order to ensure that the City will have valid and collectable special assessments related to the Improvements, the Stillwater Area School District has signed and submitted a Petition and Waiver Agreement as prepared by the City Attorney. RECOMMENDATION: Staff is recommending that the City Council adopt a Resolution Ordering the Improvements and the Preparation of Plans and Specifications for the Stillwater Area School District Utility Improvements as outlined in the Feasibility Report approved on October 15, 2024. The recommended motion for this action is as follows: “Move to adopt Resolution No. 2024-119, Ordering the Stillwater Area School District Utility Improvements as outlined in the Feasibility Report approved on October 15, 2024, and ordering the Preparation of Plans and Specifications.” Staff is also recommending that the City Council approve Task Order No. 24, Amendment #1 for Design and Construction Phase Engineering Services to be provided by Bolton and Menk, Inc. in a not-to-exceed amount of $207,972, and authorize the City Administrator to sign a Geotechnical Service Design Contract in the not-to-exceed amount of $25,000, for the Stillwater Area School District Utility Improvements. The recommended motion for this action is as follows: “Move to approve Task Order No. 24, Amendment #1 for Design and Construction Phase Engineering Services to be provided by Bolton and Menk, Inc. in the not-to-exceed amount of $207,972, and authorize the City Administrator to sign a Geotechnical Services Design Contract in the not-to-exceed amount of $25,000, for the Stillwater Area School District Utility Improvements.” ATTACHMENTS: 1. Resolution Ordering the Improvements and Preparation of Plans and Specifications. 2. Notice of Hearing on Improvement. 3. Preliminary Assessment Roll. 4. Proposed Improvement Exhibit. 5. Project Schedule. 6. Petition and Waiver Agreement, Signed by ISD #834. 7. BMI Design and Construction Phase Services Task Order.