#03 - Personnel Policy Update - Laserfiche WebLink

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ANNUALVACATION LEAVE – PAID TIME OFF (PTO) #235 The city believes that time away from work is important to the health and well-being of our employees and as such, provides vacation leave paid time off (PTO) for eligible employees. Vacation leave is not intended to be used for absences related to personal illness or injury or any of the eligible uses outlined in the Earned Sick and Safe Time policy. Vacation leave provides time away from the job for rest and recharging. Annual leave can be used for any reason, subject to existing request and approval procedures. As with all paid time off programs, the city needs to ensure that service to the public and work requirements are not adversely impacted. Vacation leave Paid time off (PTO) should be taken in fifteen (15) minute increments. Career firefighters should take paid time offvacation leave in twenty-four (24) hour increments. REQUESTS Employees will submit vacation requests through the city’s payroll system based on the following: - Vacation requests of less than three (3) days must be requested as soon as reasonably practicable, but at least three (3) calendar days in advance. - Vacation requests of more than three (3) days should be requested at least fourteen (14) calendar days in advance. APPROVAL OR DENIAL Vacation leave must be approved by the employee’s supervisor and may be denied due to inadequate notice, the current business needs of the city, or interference with the city’s ability to perform public service. PTO Vacation hours are calculated and updated each biweekly pay period. An employee may not borrow against future vacation PTO accruals or carry a negative vacation PTO balance. Employees may use PTO in the same pay period in which it is earned. AnnualVacation leave will not accrue during an unpaid leaves of absences. If a regularly scheduled holiday falls during an employee’s vacation, it will not be considered vacation leave but holiday leave. To determine an employee’s PTO vacation accrual rate, years of service will include all continuous time that the employee has worked at the city (including authorized leave, but excluding time worked in a temporary, seasonal position or internship). Accrual Rates for AnnualVacation Leave Years of Service AnnualVacation / Per Pay Period Accrual Rates 0-2 Years 76 123.50 hours/4.75 hours 3-5 years 108 156 hours /6.0 hours 6-10 Years 148 195 hours /7.50 hours 11-15 Years 174 221 hours/8.50 hours 16-24 Years 200 247 hours/9.5 hours 25 Years or More 212 260 hours/10 hours Full-time employees will earn paid time off vacation leave in accordance with following the above schedule. Full-time employees may carry forward a balance of unused vacation leave from one