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EMPLOYEE RECRUITMENT & SELECTION #175 The city administrator administrative services director or a designee will manage the hiring process for positions within the city. While the hiring process may be coordinated by staff, tThe city administrator City Council is responsible for the final hiring decision and must approve all hires for city employment, contingent upon approval by the City Council. All hires will be made according to merit and experience related to the position being filled. Features of the Recruitment System The administrative services director city administrator or designee will determine if a vacancy will be filled through open recruitment, or by promotion, transfer, or some other method. This determination will be made on a case-by-case basis. The majority ofMost position vacancies will be filled through an open recruitment process. All applications for employment will generally be made through the administration department by use of approved by application forms (paper or online) provided by the city. Other materials in lieu of a formal application may be accepted in certain recruitment situations as determined by the city administrator or designee. Supplemental questionnaires may be required in certain situations. All candidates must complete and submit the required application materials by the posted deadline, to be considered for the position. The deadline for application may be extended by the city administrator. Unsolicited applications will not be kept on file. Position vacancies may be filled on an “acting” basis as needed. The City Council will approve all acting appointments. Pay rate adjustments, if any, will be determined by the City Council. TESTING AND EXAMINATIONS Applicant qualifications will be evaluated in one or more of the following ways: training and experience rating; written test; oral test or interview; performance or demonstrative test; physical agility test; or another appropriate job-related exam. For example: • Keyboarding exercises for data entry positions. • Writing exercises for positions requiring writing as part of the job duties. • “In-basket” exercise for an administrative support position (sets up real-life scenarios and items that would likely be given to the position for action and asks the candidate to list and prioritize the steps they would take to complete the tasks). • Mock presentation to the City Council for a planning director position, for example. Internal recruitments will be open to any city employee who: (1) has completed the initial probationary period; (2) meets the minimum qualifications for the vacant position; and (3) is currently in good standing with the city. The City Council or designee will establish minimum qualifications for each position with input from the appropriate supervisor. To be eligible to participate in the selection process, a candidate must meet the minimum qualifications. PRE-EMPLOYMENT MEDICAL EXAMS The city administrator or designee may determine that a pre-employment medical examination, which may include a psychological evaluation, is necessary to determine fitness to perform the essential 37 12/2024