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ANNUALVACATION LEAVE – PAID TIME OFF (PTO) #235 The city believes that time away from work is important to the health and well -being of our employees and as such, provides vacation leave paid time off (PTO) for eligible employees. . Vacation leave provides time away from the job for rest and recharging. Annual leave can be used for any reason, subject to existing request and approval procedures. As with all paid time off programs, the city needs to ensure that service to the public and work requirements are not adversely impacted. Vacation leave Paid time off (PTO) should be taken in fifteen (15) minute increments. Career firefighters should take paid time offvacation leave in twenty-four (24) hour increments. APPROVAL OR DENIAL Vacation leave must be approved by the employee’s supervisor and may be denied due to inadequate notice, the current business needs of the city, or interference with the city’s ability to perform public service. PTO Vacation hours are calculated and updated each biweekly pay period. An employee may not borrow against future vacation PTO accruals or carry a negative vacation PTO balance. Employees may use vacation hours PTO in the same pay period in which it is earned. AnnualVacation leave will not accrue during an unpaid leaves of absences. If a regularly scheduled holiday falls during an employee’s vacation, it will not be considered vacation leave but holiday leave. To determine an employee’s PTO vacation accrual rate, years of service will include all continuous time that the employee has worked at the city (including authorized leave, but excluding time worked in a temporary, seasonal position or internship). Accrual Rates for AnnualVacation Leave Years of Service Annual / Per Pay Period Accrual Rates 0-2 Years 123.50 hours/4.75 hours 3-5 years 156 hours /6.0 hours 6-10 Years 195 hours /7.50 hours 11-15 Years 221 hours/8.50 hours 16-24 Years 247 hours/9.5 hours 25 Years or More 260 hours/10 hours Full-time employees will earn paid time off vacation leave in accordance with following the above schedule. Full-time employees may carry forward a balance of unused vacation leave from one year to the next; the maximum vacation leave carry-over from one plan year to the next is 260 hours. Part-time employees who work at least 18 hours per week on a regular basis regularly will accrue vacation time paid time off on a prorated basis of the full-time employee schedule. Part-time employees who work less than 18 hours per week on a regular basisregularly, temporary, seasonal employees, and interns will not earn or accrue paid time off. vacation time.