Laserfiche WebLink
PUBLIC WORKS & ENGINEERING DEPARTMENT ORGANIZATIONAL ASSESSMENT <br />SCOPE <br />Dated: 8/28/24 <br /> Between City of Lake Elmo, Minnesota and <br /> Baker Tilly Advisory Group, LP <br /> <br /> <br />Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are members of the global network of <br />Baker Tilly International Ltd., the members of which are separate and independent legal entities. Baker Tilly US, LLP is a <br />licensed CPA firm that provides assurance services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities <br />provide tax and consulting services to their clients and are not licensed CPA firms. <br /> <br /> <br />To: Nicole Miller, City Administrator, City of Lake Elmo <br />From: Caitlin Humrickhouse, Principal, Baker Tilly Advisory Group <br /> Allison LeMay, Senior Manager, Baker Tilly Advisory Group <br />RE: City of Lake Elmo, Minnesota - Public Works & Engineering Department <br />DATE: August 27, 2024 <br /> <br /> <br />This Scope of Work is attached by reference to the City of Lake Elmo, Minnesota (the “Client”, or <br />“City”) agreement signed DATE (the “Agreement”) between the City and Baker Tilly Advisory <br />Group, LP (and relates to services to be provided by Baker Tilly). <br /> Project Goals and Objectives <br />Baker Tilly will partner with the Public Works and Engineering Department to develop a roadmap <br />for a future organizational structure and staffing needs to meet expanded service levels as the <br />community grows. <br /> <br />Scope of work <br />The Public Works and Engineering Department organizational assessment scope includes: <br />• Assess the current organizational structure, staffing levels, and position responsibilities’ <br />ability to meet future needs as the community grows <br />• Identify process and resource (technology, external vendors, etc.) improvements to <br />support a scalable operating structure <br />• Identify key metrics to inform future staffing level needs <br /> <br />Below we have outlined the suggested project approach. We will work closely with the project <br />sponsor and internal team to align the tasks and milestones with your needs and perspectives. <br /> <br /> Project Approach <br />The Public Works and Engineering Department oversees the infrastructure planning, design, <br />construction, operations, city streets maintenance, drinking water, sanitary sewer, and stormwater <br />systems. Baker Tilly will perform the following services in support of a Public Works and <br />Engineering Department Organizational Assessment: <br /> <br />Phase 1—Project planning and management <br />This step includes those tasks necessary to solidify mutual understanding of the project scope, <br />objectives, deliverables and timing as well as ensuring that appropriate client and consultant <br />resources are available and well-coordinated. <br />1.1—Confirm scope, objectives and timing <br />This task includes a planning and coordination meeting with the project sponsor at the City. The <br />following subtasks will be completed: <br />• Finalize project design—The first study activities will be to: <br />• Identify communication channels and reporting relationships/responsibilities of <br />project staff