#05 - Water Tower No. 1 Demolition

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Chad Isakson, PE April 4, 2025 Page 4 7. Bid Analysis and Tabulation: Analyze the received bids & Quotes, prepare a detailed bid tabulation, and summarize the findings in a bid summary letter to City Staff. This will include a thorough evaluation of each bid's compliance with project requirements and cost-effectiveness. TASK 3: CONTRACT ADMINISTRATION AND CONSTRUCTION OBSERVATION Our approach for this phase will include on-site observation, coordination and contract administration. We recognize that certain phases of the project will demand more intensive observation, while others will require only periodic oversight. In addition to construction observation services, we will provide contract administration support, including the review of pay applications, change orders, and contractor requests for information (RFIs). Throughout the project, we will maintain active engagement, ensuring that the appropriate personnel are on-site at critical times. This strategy is designed to facilitate thorough observation of key work activities, effective management of contract documentation, and the delivery of a successful project to the City. 1. Preparation, Distribution, and Review of Contract Documents: Develop and distribute all necessary contract documents to relevant parties. Review the documents to ensure they meet all project requirements and standards. 2. Coordination with City: Facilitate the removal of equipment from the existing tower (if needed, it is understood that previous telecom tenants have already removed their equipment from the tank). 3. Review of Submittals and Documentation: Review submittals and other pertinent documentation related to the plans and specifications related to project staging. 4. Pre-Construction Meeting: Coordinate and facilitate a pre-construction meeting to align all stakeholders on project expectations and timelines. 5. Project Management: Conduct bi-weekly status meetings to monitor progress and address any issues, based on the contractor's schedule of activities (assuming a 6-week construction schedule to account for mobilization, demolition, removals and restoration). 6. Preparation of Change Orders: Prepare change orders as required to address any modifications or adjustments needed during construction. 7. Review of Monthly Pay Requests: Review and approve monthly pay requests from the contractor to ensure accurate and timely payments (assuming four pay requests). 8. Final Review and Acceptance: Prepare a letter of final review and acceptance in coordination with the on-site inspector and as approved by the City. 9. Project Closeout Documentation: Prepare and distribute project closeout documentation, ensuring all regulatory requirements are met and the project is officially completed. 10. Coordinate and Monitor Field Observations: Observer demolition operations and if applicable, observe tests as specified & ensure tests comply with project specifications and building official requirements. 11. Prepare "Punch List" at Substantial Completion: Identify and document incomplete or non-compliant work Coordinate with the contractor to address punch list items. 12. Prepare Final Acceptance Letter: Collaborate with City staff to draft the final acceptance letter. Ensure all project requirements are met before final acceptance. Fee We propose to furnish these services in accordance with the Master Agreement between SEH and the City of Lake Elmo on an hourly basis plus reimbursable expenses for a maximum fee of $39,300. A detailed work task and hour breakdown is attached which shows the tasks and staff hours we anticipate completing the tasks set forth in this proposal. Payment for any additional services shall be based on the actual time required to perform the services and the billable rates for the employees engaged directly on the project, plus actual reimbursable expenses. All services will be invoiced monthly.