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Task Due Date <br />Set Date for TAP 7/30/2025 <br />Schedule presentation to City Council 8/6/2025 <br />Discuss panelist options 8/6/2025 <br />Walk through necessary information for briefing book 8/6/2025 <br />Reach out to potential panelists 8/7/2025 <br />Notify ULI Minnesota leadership of TAP and Community Reception 8/7/2025 <br />Draft invitation list for reception 8/20/2025 <br />Confirm Panelists 8/20/2025 <br />Draft invitation letters for interviews 8/20/2025 <br />Determine location for reception 8/20/2025 <br />Schedule tour of site with panels chairs, city staff, ULI staff 8/20/2025 <br />Draft invitation to Reception 8/20/2025 <br />Create stakeholder interview schedule 8/20/2025 <br />Create list of stakehodler interview candidates 8/27/2025 <br />Add panel participants to ULI database 9/1/2025 <br />Request bios and headshots from panelists 9/3/2025 <br />Send email invite for stakeholder interviews 9/4/2025 <br />Send email invite for reception 9/4/2025 <br />Schedule panelist planning call with sponsor 9/4/2025 <br />Briefing book materials due 9/9/2025 <br />Assemble briefing book materials into one PDF, send to panel chairs for review 9/10/2025 <br />Send any briefing book edits, comments to Staff 9/12/2025 <br />Draft agenda for panel 9/17/2025 <br />Determine who will make remarks at reception 9/17/2025 <br />Distribute agenda and logistics info to panelists 9/22/2025 <br />Follow-up emails/calls to stakeholder interview candidates not responded 9/29/2025Send material to be printed (one briefing book, agendas, interview questions) and/or <br />request maps from sponsor 9/29/2025 <br />Finalize site tour details 10/1/2025Create interview documents (collective and individual group schedules, candidate info, <br />interview-call sheets)10/2/2025 <br />Any communication updates to panelists 10/2/2025 <br />Print directional signage (reception, interviews, interview waiting area/arrows)10/2/2025 <br />Reminder emails to local stakeholder interview/community reception attendees 10/3/2025 <br />Print nametags for interviewees and community reception attendees 10/3/2025 <br />Reminder email, final agenda/directions to panelist and sponsor, reminder to bring laptops 10/3/2025