#08 - Stillwater Area School DIst Utility Improvements (1)

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Contractor bids were received and opened electronically on April 29, 2025. The City received seven bids for this project, with GM Contracting Inc. providing the lowest bid in the amount of $1,044,814.00. Following review and verification of the bid tabulations, the City Engineer and Design Engineer are recommending that the City Council award the contract to the lowest responsible bidder, GM Contracting, Inc., as outlined in the attached letter. The table below provides a total project cost comparison to the estimate included in the feasibility report. Table 1: Project Costs Feasibility Report Post Bid Total Estimated Project Cost: $1,754,000 $1,464,000 As part of this contract award, staff is also requesting the Council to authorize the City Administrator to enter into a construction material testing contract for the project construction phase services in the not-to- exceed amount of $30,000. Staff will be receiving proposals from both Braun Intertec and AET. FISCAL IMPACT: Approval of this resolution commits the City to enter into a construction contract for the project. The estimated post-bid project cost is $1,464,000 based on bids received coming in under the estimate and lowering project contingencies to 8% for unforeseen conditions incurred during construction and potential lift station modification needs. The final assessment calculations will be updated at the end of the project when final project costs are known. The City Council will have the opportunity to adjust the assessment amounts according to the known costs this fall to reflect any savings realized on the project. The improvements will be funded through a combination of special assessments. OPTIONS: • Accept the Bids and Award a Contract to GM Contracting, Inc. • Do not move forward with this project RECOMMENDATION: Staff are recommending the City Council approve a Resolution Accepting Bids and Awarding a Contract to GM Contracting, Inc. for the bid amount of $1,044,814.00 for the Stillwater Area School District Utility Improvements. The Recommended motion is as follows: Motion to approve Resolution No. 2025-040, Accepting Bids and Awarding a Contract to GM Contracting, Inc, for the bid amount of $1,044,814.00 for Stillwater Area School District Utility Improvements. Staff are also recommending the City Council authorize the City Administrator to enter into a material testing contract for the project construction phase services in the not-to-exceed amount of $30,000. The Recommended motion is as follows: Motion to authorize the City Administrator to enter into a material testing contract for the project construction phase services in the not-to-exceed amount of $30,000 for the Stillwater Area School District Utility Improvements. ATTACHMENTS: 1. Resolution Accepting Bids and Awarding a Contract for the Stillwater Area School District Utility Improvements. 2. Engineer’s Letter of Award Recommendation and Tabulation of Bids. 3. Proposed Improvements. 4. Project Schedule.