#11 - Village Parkway-UPRR Crossing Improvement

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The bids were originally scheduled to be received on February 20, 2025, but were delayed by addendum to allow time to obtain additional temporary easements and incorporate a temporary haul route for the Project. SEH, Inc. required additional design fees in the amount of $9,000 for this work, including topographic surveying, plan revisions, easement research and preparation of easement documents, and coordination with Northern Natural Gas and VBWD. FISCAL IMPACT: The Post-Bid Total Estimated Project Cost is $1,454,000, including $1,018,518 for the At-Grade Roadway Crossing and $435,482 for the Trunk Watermain Crossing. Contractor bids came in slightly higher than estimated and additional costs have been included for the required haul route and haul route easement acquisition. Bids were also more heavily weighted toward the trunk watermain improvements with the Village Parkway roadway work coming in under budget ($1,018,518 vs. $1,065,000) and the trunk watermain improvements coming in over budget ($435,482 vs. $352,800). Once the project is constructed, the City will also be required to pay annual maintenance fees to the Union Pacific Railroad in the amount of $14,730. The street portion of the project will be paid for with cash from Fund 430 – Railroad Improvements. The watermain portion of the project will be paid for with cash from the Water Fund. A portion of the street improvements have been offset by “Railroad Crossing Improvement” fees collected from adjacent developments. RECOMMENDATION: Staff is recommending that the City Council approve a Resolution accepting bids and awarding a contract for the Village Parkway UPRR Crossing Improvements. The recommended motion for this action is as follows: Motion to approve Resolution No. 2025-035, Accepting Bids and Awarding a Contract to New Look Contracting, Inc. for the bid amount of $587,948.01, for the Village Parkway UPRR Crossing Improvements.” Staff is also recommending that the City Council approve an increase in the SEH, Inc. design services contract in the amount of $9,000, and authorize the City Administrator to enter into a material testing contract in the not-to-exceed amount of $10,000. These amounts are included in the Post-Bid Total Estimated Project s Cost. Proposals will be obtained from Braun Intertec and AET, Inc. The recommended motion for this action is as follows: “Move to approve an increase in the SEH, Inc. design services contract in the amount of $9,000, and authorize the City Administrator to enter into a material testing contract with Braun Intertec in the not-to-exceed amount of $10,000.” ATTACHMENTS: 1. Resolution Accepting Bids and Awarding a Contract for the Village Parkway UPRR Crossing Improvements. 2. Consultant’s Letter of Award Recommendation and Tabulation of Bids. 3. Post-Bid Total Estimate of Project Cost. 4. Location Exhibit.