#11 - 2026 Street and Utility Improvements

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existing pavement sections and conditions. Existing storm sewer inspections will be conducted to identify storm sewer repairs or corrections deemed necessary to restore or improve the existing roadway drainage. There is existing public watermain along the streets, which was installed in 2005. Minor water system repairs and or corrections may be incorporated into the improvements as needed. All areas reside outside of the City’s planned MUSA boundaries, therefore, no sanitary sewer extensions are planned with this Project. In order to initiate the improvement, the council must authorize the preparation of a feasibility report as required by the statutory process for public improvements that are specially assessed. The feasibility report will advise on the scope of recommended improvements; provide estimated project costs; identify easement and right-of-way, permits and other requirements of other local agencies needed to implement the improvements; recommend whether the improvements should be best made as proposed or in connection with some other improvement; and advise if the improvements are necessary, cost effective, and feasible. The report will also provide a proposed preliminary assessment roll for each of the benefitting properties based upon the City’s Special Assessment Policy for Local Improvements. The City Engineer has prepared the project work plan and engineering services task order to initiate detailed topographic survey and preliminary design for this Project. These preliminary design efforts are recommended for this Project to better identify the specific infrastructure improvements that will be needed, before reliable costs and proposed assessments can be determined and brought forward in the feasibility report. The City Engineer worked with Bolton & Menk, Inc. to prepare a preliminary design scope of work and fee estimate. Staff is recommending that the City authorize the City Administrator to sign a Task Order for Preliminary Design Services with Bolton & Menk in the amount of $59,879. The City Engineer also obtained proposals from AET, Inc. and Braun Intertec for Geotechnical Investigations. The Geotechnical Services will review the in-place roadway structure and soil conditions and provide recommendations on proposed roadway improvements. Staff is recommending that the City authorize the City Administrator to retain AET, Inc. in the amount of $13,991.25 (Braun Intertec proposal was in the amount of $20,830). A project schedule is attached and outlines the implementation timeframe necessary to address public involvement, acquire field survey, identify and obtain project related easements, complete the detailed design, and to receive contractor bids to ready the improvements for construction in 2026. FISCAL IMPACT: $101,804.25. If authorized, Bolton & Menk will complete topographic survey and preliminary design services in a not-to-exceed amount of $59,879; City Engineering staff will be the engineering lead for all services and prepare the feasibility report in a not-to-exceed amount of $27,934 and AET Inc. will complete Geotechnical Services in a not-to-exceed amount of $13,991.25. If the improvements are ordered, the preliminary design costs will be charged against the project fund and become assessable to the benefitting properties. Should the project not be constructed, these costs cannot be assessed. OPTIONS: • Approve preliminary design, geotechnical services, and preparation of a feasibility report. • Do not move forward with the project. RECOMMENDATION: Staff is recommending that the City Council approve a Resolution Ordering Preparation of Preliminary Design, Geotechnical Services and Feasibility Report for the 2026 Street and Utility Improvements. The recommended motion for this action is as follows: Motion to approve Resolution No. 2025-043, ordering preparation of Preliminary Design, Geotechnical Services and Feasibility Report for the 2026 Street and Utility Improvements.