Laserfiche WebLink
STAFF REPORT <br />DATE: 03/17/2025 <br /> DISCUSSION <br /> <br /> <br />TO: Parks Commission <br />FROM: Adam Swanepoel, Assistant Public Works Director <br />AGENDA ITEM: Park Use Policy <br />REVIEWED BY: Marty Powers, Public Works Director <br /> <br />CORE STRATEGIES: <br /> <br />☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services <br />☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future <br />☒ Managed Growth ☐ Resilient Infrastructure <br /> <br /> <br />BACKGROUND: <br />Park reservations have been used within the city over 10 years. In 2014, the city adopted the Park <br />Use Policy which was reviewed in 2016 and 2019 with changes to increase simplicity, add park <br />shelters and incorporate a user priority chart. Over the past few years staff has seen an increase in <br />park reservations ultimately due to more park amenities and updated facilities. The policy was <br />discussed in 2024 by the parks commission as an additional way to help future funding of the <br />parks department. <br /> <br />ISSUE BEFORE PARKS COMMISSION: <br />What ideal changes would the Parks Commission like to see to the Parks Use Policy? <br /> <br />PROPOSAL DETAILS/ANALYSIS: <br />The current use policy serves fields, courts and shelters. Prices vary on each reservation for residents and <br />non-residents. All deposits are refundable if property is cleaned up after the event and have no damage. <br />Reservations open January 15th of the reserving year and are reviewable on the city’s park calendar. <br /> <br />Ball Fields $50/day $500 per season. *Refundable <br />Shelter $50/day $100/day non-resident *Refundable <br />Lions Park Shelter $25/day $75 non-resident $500 per season in conjunction with fields. *Refundable <br />Courts $50/day $500 per season. *Refundable <br /> <br />Field Lights are subject to a non-refundable fee of $20 per reservation or $150 for the season. A penalty of <br />$30 is changed if the lights are not turned off within 20 minutes of the end of an event. Lights for our courts <br />and ice rink have no fee for their use. <br /> <br />Ball fields are generally reserved by baseball associations or clubs. Staff has seen an increase in the demand <br />for competitive field space for practices and games. These organizations generally use both Lions and VFW <br />fields for games. Most reservations for field are made at VFW, Lions, Reid, Pebble and DeMontreville <br />Park. Tablyn Park courts and fields are also reservable but see minimal reservations throughout the year.