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STAFF REPORT <br />DATE: April 4, 2023 <br />CONSENT <br /> <br /> <br /> <br /> <br />TO: Honorable Mayor and City Council <br />AGENDA ITEM: Special Event Permit for National Night Out Event <br />SUBMITTED BY: Julie Johnson, City Clerk <br /> <br />BACKGROUND: <br />In 2018 the City was approached to participate in a National Night Out event in order to bring the <br />community together in an annual gathering. The special event was approved in 2018, 2019, 2021 and <br />2022. The City was approached again in March of 2023 to seek approval for the special event and road <br />closures as was done in the past. <br />The event will be very similar to the 2022 event. Staff is recommending an official City sponsorship this <br />year through the approval of the special event permit application submitted by the event’s committee. Staff <br />is recommending that the City sponsor the event further by including Public Works Staff and vehicles, as <br />well as Fire Department Staff and vehicles. Administration Staff will also be present. <br /> <br />ISSUE BEFORE COUNCIL: <br />Should the Council approve the special event permit for the citywide National Night Out event at Lion’s <br />Park and waive the permit fee ($75.00)? Should the Council approve the closure of Laverne Ave N from <br />36th St N to the fire station? <br /> <br />PROPOSAL: <br />Like last year, this event is aimed at the entire community and is a larger event than the typical <br />neighborhood National Night Out gatherings. As a result, the event will use the public land/facilities at <br />Lion’s park and the City’s insurance. The City’s insurance will cover this event if this Special Event <br />Permit is approved, and requires no additional coverage. Staff is following guidance from the League of <br />Minnesota Cities’ Parks & Recreation Loss Control Guide. <br />The resident group/committee will again have activities and other amenities be made available to <br />residents during the designated times as donated by local businesses and community groups. <br />Event Timetable: <br />6:00 PM – 8:00 PM on Tuesday, August 1, 2023. With road closure and initial setup starting around 4:00 <br />PM. <br /> <br />Location: <br />The event will once again take place at Lion’s Park, and within the closed portion of Laverne Ave. Any <br />vehicles, booths, or other entertainment/activities will be positioned in the Lion’s Park parking lot or on <br />Laverne Ave. All vehicles and booths will be kept off of the ballfield in order to maintain the sod and <br />field integrity.