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STAFF REPORT DATE: May 2, 2023 CONSENT AGENDA ITEM: Approve Plans and Specifications and Order Advertisement for Bids for the 2023 Trail Improvements SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Mike Rusenovich, Project Engineer ISSUE BEFORE COUNCIL: Should the City Council approve the Plans and Specifications and Order the Advertisement for the 2023 Trail Improvements? BACKGROUND: On June 21, 2022, the City Council authorized engineering services and preparation of the plans and specifications for the 2022 Trail Improvements. The project was initiated as part of the 2022 Parks Commission work plan, approved on May 3, 2022. During detailed design, staff recommended that the project be deferred to 2023 construction to allow for the acquisition of easements that would be needed to construct the improvements. The Project was amended in February, 2023 to combine the Park Commission work plan trail segments for 2022 and 2023 as one project, renamed as the “2023 Trail Improvements.” The project includes approximately 7,260 feet of new trail segments, paving existing gravel trail segments, and reconstruction of existing paved trails. Trail segments include Stonegate neighborhood trails (Trail A, Trail B, Trail C and Trail D); the Hamlet on Sunfish Lake to Tapestry trail connection; the “City Walking Path”; the Sunfish Ponds Walking Trails; and the DeMontreville Wildlife Area Walking Path. Trail construction or reconstruction will consist of common excavation and grading, installation of an aggregate base, pavement, and pedestrian ramp installation in accordance with the City Engineering Design Standards. PROPOSAL DETAILS/ANALYSIS: The plans and specifications have been completed for the improvements and are ready to be advertised for contractor bids. A bid date has been scheduled for May 25, 2023. Once received, bids will be reviewed by staff with results to be presented to council on June 6, 2023 to consider awarding a construction contract. FISCAL IMPACT: The project will be funded through the City’s park funds and will not be assessed to benefitting properties. Approval of this motion does not commit the council to the project costs. Once contractor bids are received, the actual construction costs will be known and the council will be asked to consider entering into a contract to complete the work. RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the consent agenda, a Resolution approving the plans and specifications and ordering the advertisement for bids for the 2023 Trail Improvements. If removed from the consent agenda, the recommended motion for this action is as follows: “Move to approve Resolution No. 2023-042, approving the Plans and Specifications and Ordering the Advertisement for Bids for the 2023 Trail Improvements.”