#09 - Pebble & Tablyn Courts Project

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STAFF REPORT DATE: 05/2/2023 REGULAR TO: CITY COUNCIL AGENDA ITEM: Pebble/Tablyn Courts Project FROM: Adam Swanepoel Assistant Public Works Director REVIEWED BY: Marty Power, Public Works Director Kristina Handt City Administrator BACKGROUND: In February 2023, staff brought two contractor bids for replacement and updates to the tennis courts at Tablyn and Pebble Park in front of the Parks Commission for review. These proposed updates would include converting two tennis courts at Tablyn Park to one tennis and four pickle ball. The three tennis courts at Pebble Park are being proposed to be converted to one tennis and six pickle ball courts. The Parks Commission recommended acceptance of the lowest bids to City Council which was expected to be an agenda item on the 2/7/2023 City Council meeting. After the City Attorney reviewed the bids, she advised staff to reject all bids received. The attorney identified the different proposals presented by the contractors and noted the work being proposed was not comparable. On 02/22/2023, the Parks Commission was advised of the progress of the project and informed that the project would need to be rebid. On 3/7/2023 staff presented the scope of the project to City Council who approved the bid specifications and advertisement for bids. Staff opened bids on for the project on March 31st 2023. On 04/17/2023, the bid results were presented to the Parks Commission. The Parks Commission voted in favor (4-1) in recommending to city council the lowest bid to complete the Pebble and Tablyn Courts Project. ISSUE BEFORE THE CITY COUNCIL: Would City Council like to approve the lowest bid for the Pebble and Tablyn Park Courts Project? PROPOSAL DETAILS/ANALYSIS: The city received two bids for the park project which included removal of old playing surface and sub- layers. Filling in the area with granular material and compacted aggregate and pave a 3” asphalt surface. After the allotted curing time, a color scheme and lining would be completed to show both pickle ball and tennis courts. Included in on the project would include all accessories for pickle ball and tennis at each location. In addition staff added benches and a rebounding wall to each park. Work would also include updating the meter cabinet, which currently provides the power to the tennis courts and pavilion. Update the lights to LED in the tennis court and renovate the electrical control box near the courts. Changing out the lights could see a 60 % cost savings on the current electrical expense per year. Replacement of the old control box would allow for a timer switch for users to turn on lights from dusk to 10 p.m. FISCAL IMPACT: