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STAFF REPORT <br />DATE:October 21, 2025 <br />PUBLIC HEARING <br />TO:City Council <br />FROM:Chad Isakson, Assistant City Engineer <br />AGENDA ITEM: Adopt Final Assessment Roll for the Stillwater Area School District <br />Utility Improvements <br />REVIEWED BY: Nicole Miller, City Administrator <br />Clarissa Hadler, Finance Director <br />Marty Powers, Public Works Director <br />Nate Stanley, City Engineer <br />CORE STRATEGIES: <br />☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services <br />☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future <br />☒ Managed Growth ☒ Resilient Infrastructure <br />BACKGROUND: On September 16, 2025, the City Council approved a Resolution declaring the costs to <br />be assessed, ordering the preparation of the proposed assessment, and calling for the hearing on proposed <br />assessment for the Stillwater Area School District Utility Improvements. Mailed notice has been provided <br />to each assessed property and notice of the public hearing has been published in the local paper. <br />ISSUE BEFORE COUNCIL: The City Council is respectfully requested to hold a Public Hearing for the <br />proposed assessments for the Stillwater Area School District Utility Improvements. Following the hearing, <br />should the City Council adopt the final assessment roll? <br />PROPOSAL DETAILS/ANALYSIS: Pursuant to Minnesota Statutes, Section 429, the Council must <br />declare the amount to be assessed against the benefiting properties and the Hearing on the proposed <br />Assessment for these Improvements must be held. <br />Staff have enclosed a proposed Final Assessment Roll which has been calculated in accordance with the <br />approved Feasibility Report and the City’s Special Assessment Policy. The total estimated project cost is <br />$1,456,900, which has been lowered from the previously notice amount of $1,754,000. The total <br />construction costs are more refined with the project being substantially completed allowing staff to <br />recommend a lower assessment amount for both sanitary sewer and watermain components than previously <br />noticed. <br />For water and sanitary sewer improvements, 100% of the project is assessed to the benefiting properties. <br />Project costs were apportioned based on the Residential Equivalent (REC) Units. In addition to the Oak- <br />Land Middle School and new Elementary School properties, there is one additional benefitting property