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<br /> STAFF REPORT <br />DATE: October 7, 2025 <br /> CONSENT <br /> <br />TO: City Council <br />FROM: Mike Rusenovich, Project Engineer <br />AGENDA ITEM: Approve Pay Request No. 1 for the 2025 Seal Coat Project <br />REVIEWED BY: Nicole Miller, City Administrator <br /> Clarissa Hadler, Finance Director <br /> Marty Powers, Public Works Director <br /> Nate Stanley, City Engineer <br /> <br /> <br />CORE STRATEGIES: <br /> <br />☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services <br />☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future <br />☐ Managed Growth ☒ Resilient Infrastructure <br /> <br /> <br />BACKGROUND: Pearson Bros, Inc, was awarded a construction contract on September 2nd, 2025 to <br />complete the 2025 Seal Coat Project. The project seal coating and an initial sweep of project streets has <br />been completed. Per the contract, a second sweeping is scheduled for mid-October. <br /> <br />ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the 2025 Seal Coat <br />Project? <br /> <br />PROPOSAL DETAILS/ANALYSIS: Pearson Bros, Inc. has submitted Pay Request No. 1 in the amount <br />of $224,972.92. The request has been reviewed and payment is recommended in the amount requested. Five <br />percent of the total payment has been withheld until the contractor’s second sweep, final cleanup of all <br />storage areas, and all final documentation has been reviewed and confirmed. The amount retained is <br />$11,840.68. <br /> <br />FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project. <br />Payment remains within the authorized scope and budget. <br /> <br />RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent <br />Agenda, Pay Request No. 1 for the 2025 Seal Coat Project. If removed from the consent agenda, the <br />recommended motion for the action is as follows: <br /> <br />Motion to approve Pay Request No. 1 in the amount of $224,972.92 to Pearson Bros, Inc. for the 2025 <br />Seal Coat Project. <br /> <br /> <br />ATTACHMENTS: <br /> <br />1. Partial Pay Estimate No. 1.