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<br /> STAFF REPORT <br />DATE: November 18, 2025 <br /> CONSENT <br /> <br />TO: City Council <br />FROM: Mike Rusenovich, Project Engineer <br />AGENDA ITEM: Approve Pay Request No. 1 for the 2025 Mill and Overlay Project <br />REVIEWED BY: Nicole Miller, City Administrator <br /> Clarissa Hadler, Finance Director <br /> Marty Powers, Public Works Director <br /> Nate Stanley, City Engineer <br /> <br /> <br />CORE STRATEGIES: <br /> <br />☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services <br />☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future <br />☐ Managed Growth ☒ Resilient Infrastructure <br /> <br /> <br />BACKGROUND: Bituminous Roadways, Inc., was awarded a construction contract on September 17th, <br />2025 to complete the 2025 Mill and Overlay Project. Work onsite is complete – the project has a substantial <br />completion date of October 24, 2025 and a final completion date of November 7, 2025. <br /> <br />ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the 2025 Mill and <br />Overlay Project? <br /> <br />PROPOSAL DETAILS/ANALYSIS: Biuminous Roadways, Inc. has submitted Pay Request No. 1 in the <br />amount of $89,846.66. The request has been reviewed and payment is recommended in the amount <br />requested. In accordance with the contract documents, the City has retained 1% of the total work completed. <br />The amount retained as of this pay request is $907.54. <br /> <br />FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project. <br />Payment remains within the authorized scope and budget. <br /> <br />RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent <br />Agenda, Pay Request No. 1 for the 2025 Mill and Overlay Project. If removed from the consent agenda, <br />the recommended motion for the action is as follows: <br /> <br />Motion to approve Pay Request No. 1 in the amount of $89,846.66 to Bituminous Roadways, Inc. for <br />the 2025 Mill and Overlay Project. <br /> <br /> <br />ATTACHMENTS: <br /> <br />1. Partial Pay Estimate No. 1.