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STAFF REPORT <br />DATE:December 2, 2025 <br />CONSENT <br />TO: Mayor and Councilmembers <br />FROM: Nicole Miller, City Administrator <br />AGENDA ITEM: Approval to change Administrative Services Coordinator Job Description <br />to Administrative Services Director <br />CORE STRATEGIES: <br />☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services <br />☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future <br />☐ Managed Growth ☐ Resilient Infrastructure <br />BACKGROUND: In June 2025, the City of Lake Elmo advertised and hired an Administrative Services <br />Coordinator where supervisory duties were removed during restructuring of the position. After evaluating <br />the current departmental needs and capacity as well as the skill set that our current Administrative <br />Services Coordinator has, I am recommending the position be changed back to Administrative Services <br />Director and supervisory duties added back. <br />ISSUE BEFORE COUNCIL: Approval to change Administrative Services Coordinator job description <br />to Administrative Services Director. <br />PROPOSAL DETAILS/ANALYSIS: Our current Administrative Services Coordinator, Jennifer Doyle <br />joined the City of Lake Elmo in June 2025. Jennifer has previous supervisory experience and has displayed <br />institutional knowledge of city administrative services. These skills have contributed to her ability to <br />support the administration team from day one. Staff naturally go to Jennifer with questions when the City <br />Administrator is unavailable. <br />With the addition of supervisory duties being added back to the Administrative Services Director that puts <br />the job at a grade 12. Currently the job description of Administrative Services Coordinator is a grade 10. <br />I recommend that Jennifer is moved to grade 12 step 4. <br />FISCAL IMPACT: This would have a minimal impact on the 2025 budget and is included in the 2026 <br />budget. <br />OPTIONS: <br />1.)Approve the position description change and wage increase for Jennifer Doyle. <br />2.)Do not approve the position description change and wage increase for Jennifer Doyle. <br />RECOMMENDATION: