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STAFF REPORT <br />DATE:December 2, 2025 <br />CONSENT <br />TO: City Council <br />FROM: Mike Rusenovich, Project Engineer <br />AGENDA ITEM: Accept Improvements and Approve Pay Request No. 2 (FINAL) for the <br />2025 Mill and Overlay Project <br />REVIEWED BY: Nicole Miller, City Administrator <br />Clarissa Hadler, Finance Director <br />Adam Swanepoel, Public Works Assistant Director <br />Nate Stanley, City Engineer <br />CORE STRATEGIES: <br />☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services <br />☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future <br />☐ Managed Growth ☒ Resilient Infrastructure <br />BACKGROUND: : Bituminous Roadways, Inc., was awarded a construction contract on September 17th, <br />2025 to complete the 2025 Mill and Overlay Project. The contractor has completed the work in accordance <br />with the contract, plans, and specifications, including all punch list items. <br />ISSUE BEFORE COUNCIL: Should the City Council accept the improvements and approve Pay Request <br />No. 2 (FINAL) for the 2025 Mill and Overlay project? <br />PROPOSAL DETAILS/ANALYSIS: Bituminous Roadways, Inc. has submitted Pay Request No. 2 <br />(FINAL) in the amount of $907.54. The Project Engineer has prepared a Certificate of Completion <br />indicating that all work is completed, including all punch list items, and is recommending the acceptance <br />of the improvements and release of final retainage. Project acceptance will initiate the one-year warranty <br />period for the improvements. The one-year warranty will begin on December 2, 2025 and will extend <br />through December 2, 2026. <br />FISCAL IMPACT: None. Final Payment is proposed in accordance with the Contract for the project. <br />Payment remains within the authorized scope and budget for the project. The total project construction cost <br />for this contract was $90,754.20 versus the contract amount of $108,504.75. <br />RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent <br />Agenda, Pay Request No. 2 (FINAL) for the 2025 Mill and Overlay Project. If removed from the consent <br />agenda, the recommended motion for the action is as follows: <br />Motion to approve Pay Request No. 2 (FINAL) in the amount of $907.54 to Bituminous Roadways, <br />Inc. for the 2025 Mill and Overlay Project.