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STAFF REPORT <br />DATE:December 16, 2025 <br />CONSENT <br />TO: Mayor and Councilmembers <br />FROM: Jennifer Doyle, Administrative Services Director <br />AGENDA ITEM: 2026 Personnel Policies <br />CORE STRATEGIES: <br />☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services <br />☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future <br />☐ Managed Growth ☐ Resilient Infrastructure <br />BACKGROUND: <br />The last update to the personnel policies was December 2024. Changes need to be made to comply with <br />MN Paid Leave and other recommended changes from the Administrative Services Director as well as <br />from the Employee Engagement Committee (EEC).Council was presented the changes at the December 9, <br />2025 Workshop. <br />ISSUE BEFORE COUNCIL: <br />Does council approve the Personnel Policies? <br />PROPOSAL DETAILS/ANALYSIS: <br />Consistent with best practices in human resources, recommendations from the League of MN Cities, <br />maintaining compliance with Federal and State employment laws, and with input from the Employee <br />Engagement Committee, the Administration department is recommending the following changes to the City <br />of Lake Elmo Personnel Policies: <br />The following policies were amended: <br />#130 Code of Conduct- Addition of “honesty” and “influence” language <br />#135 Citywide Work Rules- Addition of language for appearance <br />#170 Employee Type & Condition- Clarifying language for probationary period and ESST <br />language <br />#185 Hours of Work- Addition of language on City Hall Summer Hours <br />#227 Minnesota Paid Leave (MNPL)- Addition of the policy to comply with state law <br />#235 Vacation Leave- Defining accrual rate language for part-time employees to coincide <br />with capabilities available in the new financial software <br />#236 Vacation to Sick Leave Donation- Removal of this policy due to the new MNPL <br />#240 Employee Recognition- Changes based on Department Head and EEC <br />recommendations and in line with other cities. This included making this change <br />effective January 1, 2025.