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19 12/2024 <br /> <br /> <br />#150 COMPUTER & INTERNET USE <br /> The purpose of this policy is to protect the quality and integrity of, while minimizing the risks to, the City’s <br />information system. This system is vital to performing City functions. The City’s administrative services <br />director is responsible for developing and maintaining procedures that best serve these purposes. In <br />addition to this policy, City staff are required to follow the Metro-INET Acceptable Use Policy which is <br />attached to this personnel policy handbook. <br /> <br />DEFINITIONS <br />Internet: A global computer network which joins government, educational institutions and private <br />computers together over high-performance communication lines. The Internet is a rich source of <br />information, electronic commerce, and personal electronic communications. <br /> <br />Downloading: The transfer of computer files from one computer storage device to a different <br />computer’s storage device. <br /> <br />Browser: A computer program used to access the Internet with the ability to search the Internet <br />for information. This program resides on the individual’s workstation. <br /> <br />DATA MANAGEMENT AND PROTECTION <br />DATA STORAGE <br />1. Back-Up: All data shall be stored on the network server. This ensures that all data is backed up <br />daily. <br />2. Agency Access: All network users will have rights to the “Shared” directory. This directory should <br />be used for sharing files with other departments. <br />3. Department Access: Each department may have additional access to directories of the file server <br />and each user within the department will have a sub-directory under the department directory. <br />The department directory will be accessible to all users within that department. <br /> <br />MANAGEMENT OF FILES <br />The storage capacity of the network server is limited. Therefore, all users are responsible for deleting their <br />own outdated files. <br /> <br />PORTABLE FILES <br />Only appropriate files may be copied to City computers. Under no circumstances may a user copy to or <br />from an agency computer, any program files or any executable files (e.g., games, screensavers, etc.). Users <br />bringing files home and back are responsible for following this policy and should pay special attention to <br />the virus protection guidelines herein. <br /> <br />WORK PRODUCT OWNERSHIP <br />All information developed on the City computer system or introduced to the City computer system <br />becomes the property of the City, regardless of where it was created. All information developed by city <br />employees on computers outside the city, if in conjunction with their employment at the city, is the <br />property of the City. Copies of all such files must be provided to the city, which has exclusive rights to <br />retain, maintain and modify these files.