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37 12/2024 <br /> <br /> <br />#196 PERSONNEL FILES <br /> You have a right to review your personnel file once every six (6) months while you are employed with the <br />City of Lake Elmo. If you choose to exercise this right, you must submit a written request to the <br />Administrative Services Director. Within seven (7) working days of receiving your request, the city will <br />make available for your review either your original file or an accurate copy of your file. You will have access to <br />your file during normal operating hours at the city location where personnel records are maintained. When <br />the original file is reviewed, the city may require that this review take place in the presence of a manager. <br /> <br />After you have had an opportunity to review your file, you may make a written request for a copy of the <br />record. If you make such a request, the city will provide you with one copy of your file at no charge. <br />After your separation from employment, you may review your file once annually for as long as the city <br />maintains the record. If you make a good faith, written request to review your file after your employment <br />has ended, the city will provide one copy of your file at no cost. <br /> <br />If, after reviewing your file, you dispute specific information, the city may agree to remove or revise the <br />disputed information. If no such agreement is reached, you are entitled to submit a written statement of <br />no more than five (5) pages explaining your position. This position statement will be included in your file, <br />along with the disputed information, for as long as the city maintains the record. <br /> <br />The rights of Minnesota employees are protected by the Minnesota Personnel Records Review and Access <br />Minnesota Statutes 181.960 to 181.965. Upon request, the city will make the full text of this statute <br />available for review.