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39 12/2024 <br /> <br /> <br />home when there is inclement weather, they have a repair service coming to the home, or they want <br />uninterrupted work time for a special project. <br /> <br />Generally, an employee will choose between a routine or situational telework option. All telework options <br />require approval by the supervisor, department head, administrative services director, and city <br />administrator and must meet all requirements as defined in this policy. <br /> <br />ELIGIBILITY <br />To be eligible to telework, the employee’s job must be suitable to telework, and the employee must meet <br />the following criteria: <br />• Must have and maintain a satisfactory performance. <br />• Have been employed with the City for three (3) or more months. <br />• Maintain a reliable high-speed, broadband internet connection. The internet connection speeds <br />must be verified, and the employee shall provide a screenshot of the speed test results with the <br />Telework Agreement form, showing both the download and upload speeds. <br /> <br />Department Directors are responsible for determining if a job is suitable for telework and if an employee is <br />capable of teleworking. Each telework agreement will be determined on a case-by-case basis using the <br />following criteria: <br />• The business needs of the department. <br />• Ensuring business coverage is maintained - a minimum of one employee from each department <br />will be available on site at the primary work location during business hours. <br />• The employee’s duties and responsibilities. <br />• The employee’s ability to perform job duties from a remote location, e.g., customer facing, <br />providing office coverage, etc. <br />• Ability to perform job duties during approved work schedule and be available during normal work <br />hours. <br />• Employee’s current and past job performance. <br />• Expectations for future performance by the employee and how performance will be measured. <br />• Positive or negative effects on quality customer service. <br />• Positive or negative effects on the department, division, and City of Lake Elmo as a whole. <br />• Availability of high-speed internet at the remote work site. <br />• Whether the employee has demonstrated essential work skills, such as time <br />management, organization skills, self-motivation, and the ability to work independently. <br />• Other potential distractions to the teleworker should be considered and conflicting demands <br />resolved in advance of commencing a teleworking agreement. <br /> <br />APPROVAL PPROCESS AND TELEWORK AGREEMENT <br />1. Employees shall complete and submit to their supervisor the Telework Agreement form along with <br />a picture of their home work space and a screenshot of their internet download and upload <br />speeds. <br />2. The supervisor and the employee will schedule a meeting to discuss the telework arrangement. <br />This meeting is an opportunity to ask clarifying questions and ensure that both the supervisor and <br />the employee have a mutual understanding about the expectations for the arrangement. <br />3. If the supervisor approves the request, they are responsible for consulting with the Administrative <br />Services Director to ensure all technology requirements are met before signing the agreement and <br />obtaining Department Head and City Administrator approval. <br />4. Completed forms will be placed in the employees’ personnel file in the administration department.