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42 12/2024 <br /> <br /> <br /> <br />Each employee shall complete cyber security training twice annually. <br /> <br />TELEWORK SCHEDULE AND LOCATION <br />Telework schedules must be consistent with the Hours of Work policy. Department Directors are <br />responsible for developing telework schedules for each teleworker on their team by balancing their <br />department’s business needs and the teleworker’s desire for flexibility. Telework schedules should <br />generally occur during normal work hours as defined in the Hours of Work Policy. Teleworkers are <br />responsible for complying with all City policies, including specifically the provisions of the Payroll and <br />Compensation Policy regarding time tracking. <br />Travel to and from the primary work location for purposes of meetings or other work requirements shall <br />not be considered compensable hours and mileage will not be reimbursed. <br /> <br />All telework locations must have an identified workspace, free from distractions, be approved in advance <br />by the teleworker’s supervisor, and be maintained by the employee. Prior to approval of telework, the <br />telework location may be assessed for compliance with applicable requirements. This includes home and <br />other telework locations. <br /> <br />The City has the right to make a site visit to the telework location to ensure proper procedures are being followed <br />including, but not limited to, employee and work site suitability, protection of data, the assurance that safe <br />working conditions exist, and to maintain, repair, inspect, or retrieve City owned equipment as necessary. <br />Teleworkers must allow access to their remote workspace for the purpose of performing work site <br />inspections as requested. <br /> <br />For regulatory reasons, staff are not generally allowed to telework from any location outside of Minnesota or <br />Wisconsin unless specifically traveling for a work purpose (e.g., work conference) and approved to do so by <br />their department head. The City Administrator, at their discretion, may approve short-term or intermittent <br />telework outside of Minnesota or Wisconsin to meet City business needs. <br /> <br />EQUIPMENT <br />The City will provide equipment and related supplies for use by the teleworker. Any equipment supplied by <br />the City for use at a telework location may not be used for personal purposes by the employee or non- city <br />employees as outlined in the Computer and Internet Use policy. <br /> <br />Teleworkers shall promptly notify their supervisor of equipment malfunction, failure, theft, or damage of <br />City owned equipment. In the event of delay in repair or replacement of equipment or any other <br />circumstance under which it would be impossible for the employee to telework, the employee will return to <br />the primary work location to work. <br /> <br />Equipment, hardware, software, supplies, documents and other information or property remain the <br />property of the City no matter where it is located and shall be returned prior to termination of <br />employment or at the request of the City. <br /> <br />DISCLAIMER <br />Telework agreements can be modified or terminated by the City at any time. Failure of the teleworker to <br />comply with all relevant laws, policies, provisions, requirement or expectations, or the terms of the <br />telework arrangement may result in the loss of telework privileges and/or disciplinary action as necessary or <br />appropriate.