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<br /> STAFF REPORT <br />DATE: January 6, 2026 <br /> CONSENT <br /> <br />TO: City Council <br />FROM: Chad Isakson, Assistant City Engineer <br />AGENDA ITEM: Accept Improvements and Approve Pay Request No. 8 (Final) for the <br />Stillwater Boulevard (CSAH 14) Trunk Watermain Improvements <br />REVIEWED BY: Nicole Miller, City Administrator <br /> Clarissa Hadler, Finance Director <br /> Adam Swanepoel, Public Works Assistant Director <br /> Nate Stanley, City Engineer <br /> <br /> <br />CORE STRATEGIES: <br /> <br />☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services <br />☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future <br />☐ Managed Growth ☒ Resilient Infrastructure <br /> <br /> <br />BACKGROUND: A-1 Excavating was awarded a construction contract on April 2, 2024 to complete the <br />Stillwater Boulevard (CSAH 14) Trunk Watermain Improvements. Construction is complete. <br /> <br />ISSUE BEFORE COUNCIL: Should the City Council accept the improvements and approve Pay Request <br />No. 8 (Final) for the Stillwater Boulevard (CSAH 14) Trunk Watermain Improvements project? <br /> <br />PROPOSAL DETAILS/ANALYSIS: A-1 Excavating has submitted Partial Pay Request No. 8 (Final) in <br />the amount of $140,865.33. The Project Engineer has prepared a Certificate of Completion indicating that <br />all work is completed, including all punch list items, and is recommending the acceptance of the <br />improvements and release of final retainage. Project acceptance will initiate the one-year warranty period <br />for the improvements. The one-year warranty will begin on January 6, 2026 and will be extended through <br />January 6, 2027. <br /> <br />FISCAL IMPACT: None. Final payment is being recommended within the authorized project scope and <br />budget. The final total project cost is projected to be $2,923,800 of which $1,780,600 is related to public <br />water improvements, $1,143,200 is public street improvements and $0 is private water connection and well <br />sealing costs. The project is being paid through the MPCA Grant (3M Settlement funds) and comes in under <br />the authorized grant amount of $3,140,000. The amounts reported above include contingency funds for <br />professional services that will be needed to update system maps, and conduct warranty inspections. <br /> <br />RECOMMENDATION: Staff is recommending that the City Council, as a part of the Consent Agenda, <br />accept the improvements and approve Pay Request No. 8 (Final) for the Stillwater Boulevard (CSAH 14) <br />Trunk Watermain Improvements project. If removed from the consent agenda, the recommended motion <br />for the action is as follows: <br />