10-14-25 City Council Workshop Packet

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not accessible. There is very little in the way of security. There is insufficient office space and conference room space. The space allocated to the sheriff’s department is too small and improperly equipped. Capital Improvement Estimates Based upon findings during the facility assessments, BKV Group estimated the costs to rectify the maintenance, repair, and safety issues at each facility. Each issue was categorized as urgent, short-term (1 to 5 years), medium-term (5 to 10 years), or long term (10+ years). These estimates do not include major building additions to address current functional concerns – those costs are addressed as part of the master planning process later in this report. The City Hall has $1,000 of urgent issues, $862,000 of short-term issues, $80,200 of medium-term issues, and $38,700 of long-term issues. Approximately $420,000 of the short-term issues are related to the exterior envelope, which is in poor condition after 30 years. This $420,000 of repair work would need to be completed if the building is renovated, while many of the other issues would be rectified in the normal scope of the renovations. This $420,000 will be a significant factor when deciding whether to renovate or demolish the building. Staff Comments • Demolish the building for green space and retain or eliminate the existing parking lot is a good option as it accommodates parking for certain events. The green space could be used for events or stormwater ponding if our current ponds are failing. • Demolish the building and expand parking allows for parking although it is relatively far from where village events would be held. Could be useful for City Hall events. Could require additional ponding requirements. • I would strongly support option #2 (Demolish the building and expand parking). An additional 30 plus parking stalls would improve city hall’s ability to host meetings, conferences, elections, alternative parking locations during snow removal, public parking during events in the area- Kokoro, national night out, tree lighting, 4th of July parade, 101 anniversary celebration, etc. The existing asphalt on the old city hall parking lot is failing, needs significant patching every spring or full replacement in the near future. • I would advocate for option #2 (Demolish the building and expand parking) for the same reasons stated above but with a single access into the lot across from the current lot entrance. I would like to get back to the original site plan without the access and cutout to that current parking lot. The amount of upcoming maintenance to that building and systems will be a large dollar amount. • Option #2 allows parking although it is relatively far from where village events would be held but could be useful for City Hall events. I think there are ponding requirements for a larger parking lot vs what we could do in option 1. • A sale option may be problematic once you begin to look at potential layouts, current or future. The city has several important encroachments onto the property that would need to be addressed in detail and preserved as part of any sale. These encroachments may also place restrictions on the full use of the property. See attached exhibit. City Hall driveway encroachments along the north property line. Watermain and sanitary sewer easements along the southeast property line. Stormwater management for the commercial area (including city hall) along the west property line.