05-12-26 City Council Workshop Packet

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7 216348v2 o Requiring unnecessarily high bonding • Giving favored vendors an unfair advantage – Examples include but are not limited to: o Providing vendors with information regarding their competition’s offers in advance of a bid opening o Making information available to favored vendors and not to others o Giving un-favored vendors inaccurate or misleading information • Accepting gifts from vendors o Minnesota Statutes §471.895 prohibits government employees from receiving gifts except where they are included as part of the cost of a product, good, or service provided. • Receiving any remuneration (i.e. kickback, bribe, or rebate) directly or indirectly, overtly or covertly, in cash or in kind, in return for the City recommending, purchasing, leasing, ordering, or arranging a service or purchase of goods. Charge Accounts The City may open charge accounts with vendors regularly used. Charges on charge accounts are limited to purchases under $2,000 per the Quick Reference Guide on page 2. The use of charge accounts is not a method of creating debt, therefore all balances shall be paid off on a monthly basis without delinquency fees or finance charges. Failure to avoid finance fees will require the discontinued use of the charge account. The City will provide individual vendors with a list of approved city employees who may use charge accounts. These approved lists are to be updated by department heads for any changes in employment and reviewed annually. Only City employees are allowed to use charge accounts. Credit Cards • See Appendix A and Attachments A.1, A.2, A.3, and A.4 State of Minnesota Bid, Quote, and Contract Laws • See Appendix B Federal Grant Procurement Requirements • See Appendix C Single/Sole Source Justification Form • See Appendix D Professional / Technical Contract Single Source Procurement • See Appendix E