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3 <br /> <br />5.6 Meals and Refreshments <br />5.6.1 As part of a structured agenda of a conference, workshop, seminar or meeting <br />when the employee is authorized by the City to attend and the topic relates to the <br />official business of the City. <br />5.6.2 As part of a City-sponsored meeting, conference, or workshop when the employee <br />is required by the City to attend and the majority of the participants are not City <br />employees. <br />5.6.4 As part of a City‐sponsored event where registration fees are charged and the <br />majority of the participants are not City employees. <br />5.6.5 During an official meeting of the City Council or any official meetings of City Council <br />committees, task forces, work group, or advisory committees, provided the <br />provision of meals or refreshments is necessary to sustain the flow of the meeting <br />and to assist the participation of the attendees. <br />5.6.6 As part of a formal meeting that consists primarily of City employees when the <br />meals or refreshments are an integral part of the formal meeting or training and <br />are necessary to sustain the flow of the meeting, to retain the captive audience, <br />and to assist the participation of those employees and attendees, but only if the <br />meeting is a City or department‐wide staff meeting for all City or department <br />employees, as applicable. <br />5.6.7 As part of a meeting during which a presentation is made relating to an aspect of <br />municipal government. <br /> <br />6.0 Payments <br /> <br />6.1 Minnesota Statute 471.425 Subd. 2 requires invoices to be paid within 35 days from <br />receipt. Per Minnesota Statute 471.425 Subd. 4a, for invoices not paid in a timely <br />manner, the interest rate is 1 ½ percent per month or part of a month. The minimum <br />monthly interest on an invoice of $100 or more is $10.00. Interest penalties do not apply <br />to good faith disputes. <br /> <br />6.2 Minnesota Statute 412.271 Subd. 8 allows for delegation of authority by the City Council <br />for paying certain claims. The City Council has delegated authority to the city administrator <br />to purchase goods and services and to enter into contracts when the amount does not <br />exceed $25,000. <br /> <br />6.3 Minnesota Statute 412.271 Subd. 1 allows for the immediate payment of judgments, <br />salaries and wages previously fixed by the council, principal and interest obligations, rent <br />and other fixed charges, and the exact amount of which has been previously determined <br />by contract authorized by the council. Contact the finance department for a copy of the <br />city’s payment procedures. <br /> <br />6.4 Minnesota Statute 412.271 Subd. 1 allows the city council, at its discretion, to delegate <br />its authority to pay certain claims made against the city to a city administrative official. A <br />city council that delegates its authority to pay certain claims made against the city must <br />adopt a resolution authorizing a specified city administrative official to pay the claims that <br />meet the standards and procedures established by the council.